Administrative Assistant Project Coordinator
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Job Location:
Dallas, IA - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Common and baseline responsibilities of an Administrative Assistant/ Project Coordinator include but are not limited to:
- Provides project support to Project Managers and Principals of different practice areas.
- Assists Principals and Project Managers in creating consultant agreements and/or Owner/Architect agreements using AIA software.
- Analyzes data related to projects (staffing timelines etc.)
- Works with Project Manager to keep staffing data up to date.
- Updates client contracts with negotiated terms and incorporates edits.
- Submits client contracts to legal department for review and tracks review process.
- Sends correspondence to Consultants and General contractors.
- Requests Certificate of Insurance certificates from legal department.
- Assist the Director of Operations/Project Managers with administrative tasks.
Based on local studio needs the Administrative Assistant/ Project Coordinator may also perform the following tasks:
- Assists studio leaders with travel arrangements and/or expense reports.
- Organizes and schedules meetings and appointments related to projects and areas of practice.
- Orders lunches and sets up for internal meetings and client meetings.
- Supports front desk operations when needed including answering phones receiving and distributing deliveries or correspondence.
- Effective verbal written communication and organizational skills.
- Strong attention to detail and excellent time management skills.
- Proven ability to execute tasks and able to work independently.
- Comfortable with analysis data and administrative tasks.
- Knowledge of Microsoft Outlook Word Excel Power Point.
- Deltek.
- Bachelors degree preferred but not required
Equal Employment Opportunity Statement
Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy (EEO) which is part of the Companys Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis and without regard to sex race color age national origin religion disability genetic information marital status sexual orientation gender identity or expression gender reassignment citizenship pregnancy or maternity veteran status or any other status protected by applicable national federal state or local some cases local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.
Pay Transparency Nondiscrimination Provision
Perkins&Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information.
Required Experience:
IC
Key Skills
About Company
Architecture, interior design, planning, and landscape design for universities, healthcare facilities, businesses, cultural and civic institutions, sports and recreation, and more.
