Temporary Administrative Assistant (Cornell Lab of Ornithology) Ithaca, New York

Temporary Administrative Assistant

Nonexempt
Cornell Lab of Ornithology

College of Agriculture and Life Sciences (CALS)

Ithaca New York

About the College

The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and Cornell Universitys second-largest college. We work across disciplines to tackle the challenges of our time through world-renowned research education and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food energy and environmental resources; and social physical and economic well-being.

The Cornell Lab of Ornithology is a renowned nonprofit member-supported institution dedicated to advancing the understanding and protection of birds wildlife and our shared planet through research education citizen science and conservation. We join with people from all backgrounds and abilities to make new scientific discoveries share insights and foster conservation action. Our collaborative relationship with the broader Cornell community allows us to tackle the big challenges for science and society and to translate cutting-edge science technology and storytelling into real-world impact. Our online resources allow millions of people around the globe to deepen their connection with the natural world.

What We Need

As the Temporary Administrative Assistant you will provide advanced administrative and logistical support for a university-hosted campaign event and an institutional board meeting. This role supports high-level coordination efforts involving university leadership trustees donors and external stakeholders. Duties include:

• Support planning and execution of a Cornell Lab of Ornithology campaign-related event including coordination of venue catering audiovisual services and event materials

• Maintain detailed project plans timelines and tracking documents

• Serve as a liaison between academic units administrative offices and external partners

• Provide on-site support including event setup registration and coordination with vendors and staff

• Manage guest lists invitations and RSVP tracking including coordination with donors alumni and university leadership

We are looking for a talented individual who excels at building and maintaining effective relationships with different stakeholders has proven strong organizational skills and is enthusiastic about supporting the Lab of Ornithology. Specifically we need someone who has the following:

• Associates Degree and 2 years of administrative experience or the equivalent combination of education and experience

• Experience supporting events executive leadership or board-level activities

• Strong organizational and project coordination skills with high attention to detail

• Excellent written and verbal communication skills

• Proficiency with Microsoft Office Suite and university systems (or ability to quickly learn)

• Ability to manage multiple priorities and meet deadlines in a dynamic environment

• Demonstrated ability to handle confidential and sensitive information with discretion

• Strong interpersonal skills and ability to work effectively with inclusive constituencies

If you possess these experiences and skills this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role including:

• 3 years of progressively responsible administrative experience in a higher education setting

• Experience supporting and/or coordinating large events

This is a temporary two-month (19 hours/week) is a two-month term appointment that is contingent upon available work funding and performance.

This position is eligible for a remote or hybrid work arrangement with hybrid preferred. Employees typically perform this role remotely three days per week within New York State and on-site two days per week in Ithaca New York. The university reserves the right to modify suspend revoke or terminate the hybrid work arrangement at any time.

Rewards and Benefits

Compensation is $28.55/hour.

No relocation assistance is provided for this position. Visa sponsorship is not available for this position.

Cornell is an equal opportunity employer. For more information visit

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