Travel Coordinator (Program Office)Seasonal Employment
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Job Location:
Chautauqua - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
The Program Office brings artist and creator visions to life by providing behind-the-house support for events and programs. There are multiple events each day including music and orchestral productions visual presentations special functions lectures conferences and meetings.
The Travel Coordinator will be responsible for the coordination of the Chautauqua Ambassador Drivers as they transport staff contracted guests artists and talent to and from the Institution. As the coordinator your role will include full support of the Ambassador Driver teams communications scheduling administrative duties and fleet equipment readiness.
About Your Compensation
Compensation for this position starts at $18.00/Hour and with demonstrated experience and qualifications candidates may earn up to $20.00/Hour.
About Your Work Day
- Manage and coordinate daily transportation operations including scheduling dispatching and real-time adjustments based on guest travel needs and logistics
- Oversee Ambassador Driver team operations including communication weekly meetings and performance support to ensure high-quality guest service
- Coordinate airport transfers (primarily to/from Buffalo) local transportation and on-campus shuttling services
- Utilize scheduling systems and mobile technology to organize travel monitor changes and support team communication
- Supervise vehicle fleet operations ensuring cleanliness safety and coordination with vendors and rental partners
- Develop and maintain coverage schedules including overnight and emergency support
- Work a flexible schedule based on guest travel demands including early mornings evenings weekends and overnight availability
- Strong organizational communication and team leadership skills
- Proficiency with Excel scheduling systems mobile devices and payroll processes
- Ability to maintain strict guest confidentiality and respond to needs or emergencies outside standard business hours
About the Referral Program
About Your Schedule
Chautauqua Institution and Chautauqua Hotel Company offer flexible schedules full and part-time for seasonal employment during summer operations starting annually each June and concluding in August. Seasonal employment may be available earlier (pre-season) and beyond season (post-season) based on business needs and candidate availability. Schedules typically include evenings weekends and/or holidays as a requirement.
While you will confirm your final schedule with management at the time of an interview and offer of employment you should generally anticipate the following schedule options for this position:
Will be scheduled to work an average of 35 to 40-hours/week. Work hours may include nights weekends and holidays based on business needs.
- Ambassador Driver shifts start times vary from 4:00 am to 11:00 pm and last-minute changes are part of the daily work routine.
About Living on the Grounds
No employer-provided housing is available for this should plan to secure independent housing orresidewithin a commutable distance.
About Chautauqua Institution
Chautauqua Institution is a not-for-profit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts education religion and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts lectures interfaith worship/programs and recreational activities. Chautauqua Institution owns and operates Chautauqua Hotel Company a comprehensive hotel food & beverage conferencing and events organization.
Discovering Your Chautauqua Experience
There are countless ways that our talent will engage with our mission vision and diverse communities and you are invited to immerse yourself in our programming as a gateway to this experience. Employees will receive a traditional Chautauqua gate pass free of cost which provides access to many of our programs at the Amphitheater.
Our Commitment to IDEA
Chautauqua Institution values Inclusion Diversity Equity and Accessibility (IDEA) as a priority in our strategic plan 150 Forward. One of our five core values is The dignity and contributions of all people. We are committed to creating conditions where everyone can engage as complete and valued participants in the Chautauqua experience. The Institution is an equal-opportunity employer committed to equitable and inclusive hiring practices. Applicants and employees will not be discriminated against based on any status protected under federal state or local law. We especially welcome applications from those who can demonstrate experience engagement and professional expertise in IDEA.
Joining Our Talent Community
Join our talent community online at You are encouraged to learn more about Chautauqua Institution at and view the 150 Forward Strategic Plan at .
Required Experience:
IC
Key Skills
About Company
Welcome to Chautauqua Institution! We are a community of artists, educators, thinkers, faith leaders and friends dedicated to exploring the best in humanity.
