Purchasing Coordinator
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Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Description
Start Rate (Non-negotiable):$33.35 per hour
Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express as well as the PRESTO fare payment system. We are also building new and improved rapid transit including GO Expansion Light Rail Transit routes and major expansions to Torontos subway system to get people where they need to go better faster and easier. Metrolinx is an agency of the Government of Ontario.
At Metrolinx equity diversity and inclusion are essential to living our values of serving with passion thinking forward and playing as a team.
In-Person requirement: This role is an inoffice position (5 days per week) based at our 20 Bay Street Office Toronto. Our team is highly collaborative and much of our work benefits from inperson cocreation relationshipbuilding and handson partnership with leaders across the organization. We offer flexibility in start and end times while maintaining core business hours for shared availability across the division.
Our Procurement Services Office is currently looking for a Purchasing Coordinator to support the Senior Portfolio Manager to maintain the Procurement and Contract Services computerized System coordinate and issue purchase order tender contract insurance and contract security documentation and provide file management support services to the procurement team.
What will I be doing
- Electronic Assembly and issuing of Tender Document packages in an accurate and timely manner. ensuring accuracy and completeness of documents.
- Ensuring the timely and accurate preparation of standard correspondence to vendors requesting receiving and verifying the accuracy and completeness of insurance contract security WSIB and duly authorized Contract documents.
- Preparing and coordinating timely activities surrounding the creation of tender files the issue of tender advertisements and the issue of accurate procurement information reports from computer systems.
- Ensures that mandatory elements of Tenders and other Procurement Documents are complete prepares necessary documents and incorporates changes from verbal direction and own knowledge
- Prepares and issues award letters and contract documentation to vendors for signature. Determines insurance contract security and WSIB requirements from tender documents and requests same from vendors. Receives and reviews all documentation received for accuracy and completeness follows up with vendors if inaccurate non-compliant or delayed.
- Prepares Articles of Agreement for contracts prepares necessary documentation for all tendered and negotiated contracts for execution by Legal Executive and Senior Procurement staff.
- Maintains and updates computer system for all contracts and amendments throughout the entire contract period.
What Skills and Qualifications Do I Need
- Successful completion of any level of post-secondary school education including university degree college diploma or professional certification.
- Minimum two years experience involving the accurate and timely preparation and assembly of documentation packages updating computerized information and generating computerized and manual reports and organizing branch records.
- Knowledge of purchasing principles and practices normally attained through the pursuit or completion of a professional development program with certification such as Supply Chain Management Professional (SCMP) Certified Supply Chain Professional (CSCP) Certified Professional in Supply Management (CPSM) Certified Public Procurement Officer (CPPO) Certified Professional Public Buyer (CPPB) or completion of the Ontario Public Buyers Associations (OPBAs) Principles of Effective Public Purchasing Certificate Program or any combination of education training and experience deemed equivalent.
- Thorough knowledge of computer applications word processing and spreadsheet computer applications. Must successfully complete any other training required by corporate policy.
- Knowledge of online procurement portal and/or Oracle considered an asset.
Accommodation:
We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process please let our Recruitment team know by contacting us at: or email
Application Process:
All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence we recommend that you check your email regularly. If no response is received we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.
Should it be determined that any background information provided is misleading inaccurate or incorrect Metrolinx reserves the right to discontinue with the consideration of your application.
We thank all applicants for their interest however only those selected for further consideration will be contacted.
WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.
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Required Experience:
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