Facilities & Office Coordinator
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Job Location:
Louisville, KY - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Infleqtionis hiring a Facilities & Office Coordinator based in our Louisville Colorado office.
This person will help run the day-to-day workplace experience for our Colorado team and serve as a key point of coordination across facilities vendors IT HR and administration. We are looking for someone who is highly organized service-oriented and comfortable being the front-facing office presence for employees guests and day-to-day workplace needs.
This is an in-office role five days a week based in Louisville with reasonable flexibility for personal appointments when needed.
Responsibilities
- Support day-to-day office and workplace operations in our Louisville office
- Serve as a front-facing point of contact for employees guests and vendors
- Help create a professional organized and welcoming office environment
- Coordinate with vendors and building partners on facilities maintenance repairs and workplace services
- Help manage office-related projects transitions and operational follow-through
- Partner closely with IT HR and Administration on workplace setup onboarding support office communications and employee experience needs
- Oversee day-to-day kitchen operations including cleanliness stocking dishwasher runs and general upkeep throughout the day
- Order andmaintaininventory for kitchen conference rooms lobby and common-area supplies
- Track facilities requests follow issues through to resolution and escalate when needed
- Support workplace safety office readiness and practical employee communications
- Helpmaintaina high standard across shared spaces and day-to-day office presentation
- Coordinate general workplace support services as needed
Requirements
WhatWereLooking For
We are looking for someone who is positive highly organized detail-oriented and dependable. This person should be comfortable juggling many responsibilities working across teams managing vendors and handling both planned work and unexpected issues with professionalism and good judgment.
The right person will create a workplace that feels organized welcoming and well run. They should have a strong service mindset excellent communication skills and the ability to follow through on the many details that keep an officeoperatingsmoothly. They should be comfortable serving as a front-facing point of contact for employees guests and vendors and working closely with IT HR and Administration to support the broader employee experience.
Success in this role will come from noticing what needs attention taking ownership andmaintaininga high standard across office operations kitchen andcommon areas vendor coordination and day-to-day workplace support.
Required Qualifications
- 3 years of experience in office coordination workplace operations facilities coordination hospitality administration or a similar support role
- Experience working in a fully in-person office environment
- Experience in a service-oriented hospitality reception or other front-facing support role
- Experience coordinating vendors workplace services or facilities-related needs
- Experience ordering stocking and managing inventory for office kitchen or workplace supplies
- Strong organizational skills and attention to detail
- Strong verbal and written communication skills
- Strongcustomer-serviceinstincts and professional presence
- Proficiencywith Microsoft Office including Outlook Word and Excel and comfort learning new workplace systems and tools
- Ability to manage multiple priorities and follow issues through to resolution
- Ability and comfort lifting and moving office kitchen and workplace supplies up to 25 pounds as needed
- Ability to work on site full time in Louisville Colorado
Strongly Preferred
- Experience supporting workplace projects site transitions or office moves
- Experience partnering with IT HR or administrative teams on office operations
- Experience with work order tracking facilities ticketing or similar workplace support systems
- Experience with front desk guest-facing or workplace hospitality responsibilities
- Experience in a fast-moving or growing company environment
Benefits
- Salary range: $65000 to $85000
- 100% company-paid medical dental vision short/long-term disability
- Employer-funded Health Savings Account
- Unlimited PTO
- 401(k) match
- Company-paid Life and AD&D Insurance
- Flexible Savings Account
- Paid FMLA Maternity/Paternity Leave
- Employee Assistance Program
- Student Loan Repayment
- Equity Program
Required Experience:
IC
Key Skills
About Company
ColdQuanta is looking for enthusiastic individuals to join our teams, here in beautiful Boulder, Colorado; Madison, Wisconsin; and Oxford, UK. We work in a dynamic and collaborative environment and value each person's contribution whether technical or administrative. Our employees ... View more
