Program Coordinator

Blacksburg, VA - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Job Description

The primary objective of this position is to promote Continuing and Professional Educations (CPE) objectives for providing a quality experience for program participants through the management and implementation of conferences short courses training programs institutes workshops and other unique outreach offerings. CPEs program manager will contract the programs and develop a scope of services which will be implemented by the Program Coordinator including financial management and accountability keeping programs within scope and adhering to established timelines onsite/day of duties vendor management and responsibility for all post-program financials. Occasional travel is required to provide local and out-of-town program support. Occasional overnight weekend early morning and late evening work will be required based on program schedules.

Required Qualifications

Experience in a continuing education setting hospitality environment or program management environment with a focus on event planning
Experience with financial management of a variety of programs such as short courses conferences workshops and special events
Must have strong technical skills such as word processing Excel email Internet navigation and an understanding of social media
Must be able to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule
Exceptional organizational skills; must maintain thorough and accurate program files
Ability to remain calm under pressure and handle unanticipated changes or emergencies in an effective and professional manner
Must be a team player with excellent communication and interpersonal skills
Bachelors degree in business or related field or equivalent training and experience in business or hospitality management

Preferred Qualifications

Experience with university and/or state purchasing policies and procedures as well as experience with invoicing and payments
Conference management/planning experience
Experience working within program budget constraints
Preference may be given to individuals who have a designation of Certified Program Planner (CPP) or Certified Meeting Planner (CMP)

Pay Band

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Commensurate with experience up to a budget maximum of $51000

Hours per week

Review Date

03/04/2026

Additional Information

Occasional work during the early morning late-night hours and on the weekends will be required.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicinecollege Graduate School and Honors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerous Extension officesand research institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation please contactJodeci Houstonat during regular business hours at least 10 business days prior to the event.

Required Experience:

Job DescriptionThe primary objective of this position is to promote Continuing and Professional Educations (CPE) objectives for providing a quality experience for program participants through the management and implementation of conferences short courses training programs institutes workshops and ot...