Property Administrator – Commercial Office Portfolio
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Job Location:
Monthly Salary:
Posted on:
22 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title:Property Administrator Commercial Office Portfolio
Location:GTA (in-office) Vaughan
65k to 70k base
Position Overview
Our client a very prestigious Real Estate Management firm is seeking a highly organized and detail-orientedProperty Administrator to support the management of aoffice real estate portfolio. The successful candidate will play a key role in ensuring smooth day-to-day operations supporting leasing activities maintaining tenant relationships and coordinating financial and administrative functions across multiple retail assets.
This role is ideal for a proactive professional who thrives in a fast-paced environment and enjoys working collaboratively with property managers tenants vendors and internal teams.
Key Responsibilities
Property & Tenant Administration
- Provide administrative support to Property Managers overseeing office properties.
- Maintain accurate tenant records including leases amendments insurance certificates and correspondence.
- Assist with lease administration including abstracting leases tracking critical dates (renewals options escalations) and updating databases.
- Coordinate tenant communications and respond to inquiries in a professional and timely manner.
- Prepare tenant notices letters and general correspondence.
Financial & Reporting Support
- Assist with rent collection processes and follow up on outstanding accounts.
- Review and code invoices ensure accuracy and coordinate approvals for payment.
- Support preparation of operating budgets reconciliations and financial reports.
- Track operating expenses and assist with CAM recoveries where required.
- Maintain organized records of financial documentation.
Operations & Vendor Coordination
- Coordinate service requests and work orders with vendors and contractors.
- Maintain vendor files including contracts insurance certificates and contact details.
- Track maintenance schedules and ensure timely completion of required services.
- Assist with tendering and obtaining quotes for repairs and maintenance.
- Ensure compliance with property standards health & safety requirements and company procedures.
Leasing & Portfolio Support
- Provide administrative support for new leases renewals and amendments.
- Assist with preparation of leasing packages and documentation.
- Update availability reports and maintain accurate portfolio data.
- Support marketing initiatives and coordination of listing information if required.
Qualifications & Experience
- 25 years of experience inproperty administration preferably within commercial office real estate.
- Understanding of lease terminology rent structures and commercial property operations.
- Strong organizational skills with the ability to manage multiple properties and priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Excel Word Outlook); experience with property management software (e.g. Yardi MRI) considered an asset.
- Strong attention to detail and accuracy.
- Ability to work both independently and collaboratively in a team environment.
Key Competencies
- Strong administrative and coordination skills
- Customer service mindset when working with tenants
- Ability to prioritize and meet deadlines
- Problem-solving and proactive follow-up
- High level of professionalism and confidentiality
Please email your CV to
Required Experience:
Unclear Seniority
