Executive Assistant
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Job Location:
Bayan Lepas - Malaysia
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Job Description
We are seeking a dynamic driven and organized Executive Assistant (EA) to support the VP of Quality.
In this role you will be trusted to work with the highest level of confidentiality understanding the needs of the Executives while carefully balancing relationship building across the business. You will need to be organized and innovative while thriving in a fast-paced environment. You must have a can-do attitude and be willing to pitch in and help others to execute effectively and efficiently.
You will need to have strong attention to detail and ability to manage competing priorities. A strong written and verbal communication skills and ability to maintain the utmost level of professionalism is required. The ability to take initiative and to work both independently and as part of a team is vital. Supporting Executives for a company spread across the globe at times you will need to be flexible with working hours and self-time management will be necessary.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Calendar Management: ensure the Executives time is well organized and used to best support the goals of the VP of Quality and the broader company.
- Meeting Planning and Organization: Support planning and organizing of internal and external meetings team offsites country visits and other meetings.
- General Enquiries: Act as the source for enquiries and refer routine matters to appropriate parties.
- Tool Management: Manage expense reports SOWs and POs and become savvy with WDs internal tools such as M365 Co-Pilot etc.
- Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips.
- Projects: Work on special projects as needed.
- Travel: Manage Executive travel needs including planning optimum travel arrangements
- Community: Build the necessary communities to further drive your own development and to support your peers across the business.
Qualifications :
REQUIRED:
- Experience supporting Vice Presidents (or equivalent) of a large company
- Highly organized resourceful and detail-oriented
- Ability to prioritize and manage multiple tasks at the same time
- Ability to work unsupervised
- Utmost integrity and professionalism
Preferred :
- Excellent written and oral communication skills
- Excellent time management skills
- Must be a team player able to work across multiple different teams
- Ability to carefully manage the time of the Executive
Skills :
- Advanced knowledge of desktop computer applications such as Outlook Word Excel PowerPoint One Drive SharePoint
Additional Information :
WD thrives on the power and potential of diversity. As a global company we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees our company our customers and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging respect and contribution.
WD is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at to advise us of your accommodation your email please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests please report it immediately to WD Ethics Helpline or email .
Remote Work :
No
Employment Type :
Full-time
Key Skills
About Company
At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For ... View more
