Proposal Services Specialist

Location:Remote - ColombiaWork Arrangement:Remote

About This Role

Hyland is looking for a detail-oriented and organized Proposal Services Specialist to join our this role you will be responsible for developing solicitations including Requests for Proposal Requests for Information and Requests for Quote as well as proposals for both direct and indirect channel engagements. You will lead cross-functional collaboration manage multiple projects simultaneously and ensure every submission is polished compliant and delivered on time. If youre a strong communicator who thrives in a fast-paced deadline-driven environment wed love to hear from you.

Your Role Responsibilities Heres What Youll Do.

• Plan coordinate and monitor the development of basic to moderate risk solicitations and proposals including RFPs RFIs RFQs and vendor onboarding forms.
• Read solicitations and proposals to understand advanced technical functional and business requirements; parse and assign work to project team members.
• Organize and lead kick-off meetings with key stakeholders; establish deadlines set project expectations and manage collaboration within project management tools while working on multiple projects simultaneously.
• Act as liaison between the project team and subject matter experts working cross-departmentally to track down and confirm information; ensure projects progress on schedule and in line with solicitation and company standards.
• Review edit and format final proposal content; coordinate proposal submission via email bid portal or hard copy delivery.
• Assist with updating and maintaining team resources including internal websites and training materials; provide suggestions and updates to existing proposal content and assist with the training and onboarding of new team members.

Role Essentials

• 25 years of experiencein proposal development bid management or a closely related role supporting enterprise sales or services teams.
• Demonstrated experience managing end-to-end responsesfor formal client requests including intake coordination drafting compliance checks and final submission.
• Hands-on experience with one or more document types: RFPs RFIs RFQs Requests for Tender (RFTs) vendor onboarding forms and security questionnaires (e.g. information security data privacy risk assessments).
• Strong written communication skills in English and Spanishwith exceptional attention to detail; proven ability to manage multiple deadlines and prioritize work in a fast-paced deadline-driven environment.
• Experience collaborating cross-functionallywith Sales Legal Security Finance Product and Operations teams; experience supporting enterprise SaaS healthcare technology or professional services organizations.

What Wed Like to See (Preferred Skills)

• Familiarity with proposal management tools document repositories or CRM platforms (e.g. SharePoint Salesforce proposal automation tools).
• Exposure to regulated or compliance-heavy environmentswith a strong focus on accuracy attention to detail and adherence to standards.
• Experience supporting global or multi-region sales effortsacross diverse markets and industries.
• Ability to grow company and product knowledgeand stay aware of best practices and market trends; provides input on how to improve internal efficiencies.
• Demonstrated ability to train and onboard new team members contributing to team development and a culture of knowledge sharing.

About Hyland

Hyland is the pioneer of the Content Innovation Cloud delivering ubiquitous enterprise intelligence to organizations with solutions that unlock actionable insights and drive automation. Hyland. All rights reserved.

Trusted by thousands of organizations worldwide including many of the Fortune 100 Hylands solutions create the foundation for a connected agentic enterprise where teams harness the power of AI to redefine how they operate and engage with those they serve. For additional information on Hylands platform and services please visit .

#HylandLife

Since 1991 it has been Hylands mission to help our employees customers and partners exceed their potential with our industryleading content services platform. Our employees exude a contagious energy and are passionate about what they do whether its helping customers succeed raising up their fellow Hylanders or engaging in the communities where they live and work.

The #HylandLife hashtag encompasses our employeecentric culture. Our employees live our culture day in and day out by bringing their best self to work. Hyland supports them to do just that through career development resources wellbeing programs and innovation practices. We thrive on diverse viewpoints and new ideas and believe that a positive inclusive workplace is imperative to sustainable success.

As weve grown to a company of nearly 4000 strong we have the opportunity to make a significant impact on our communities. We strongly support employee initiatives and align our giving campaigns and programs to organizations that are important to them.

Equal Opportunity Statement

Hyland is an equal opportunity employer. We value diversity and are committed to providing an inclusive workplace for all employees and applicants. Employment decisions are made without regard to any characteristic protected by applicable laws and regulations. Information collected during the hiring process is used solely to assess qualifications verify identity and comply with legal requirements.