Executive Assistant
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Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
A Taste of Who We Are:
Backed by a tireless commitment to high quality innovative culinary offerings and unparalleled client and guest services Continental consistently ranks among the top contract dining and refreshment providers in the nation according to Food Management Magazine the industrys source for food service news and trends.
Our Mission
Delight our guest. Every meal. Every day.
Our Core Values
Our Core Values
Exceptional We recruit and retain phenomenal people who consistently go the extra mile to deliver results that lead the industry.
Hospitality We are tirelessly committed to providing the highest quality food beverages and service by anticipating our guests needs so they can count on memorable experiences every time.
Collaboration We prioritize working together with a shared vision and effective & transparent communication we unite as one team to achieve remarkable experiences.
Responsibility we hold ourselves accountable to be there for our team and clients to deliver what we say we will when we say we will and check in on progress along the way.
Innovation We are forward-thinkers always looking for new processes technologies and techniques to increase efficiencies and scalability to improve our services.
The Experience Youll Create:
As the Executive Assistant to a Divisional President and Chief People Officer you will serve as a trusted partner who brings structure clarity and momentum to a fast-moving executive agenda. Youll anticipate needs expertly manage priorities and create the conditions that allow the President and Chief People Officer to stay focused on strategic growth leadership and impactwithout getting pulled into unnecessary details.
- Communication: Maintain proactive clear and timely communication with internal and external stakeholders on behalf of the Divisional President and the Chief People Officer. Exercise sound judgment in determining priorities routing information and responding independently when appropriate. Serve as a key point of connection to ensure follow-through clarity and alignment while honoring confidentiality at all times. Effectively drives alignment responsiveness and progress across stakeholders without relying on formal authority. Knows when to escalate when to nudge and when to independently move work forward to support the Divisional President and Chief People Officers priorities.
- Executive Calendar & Priority Management: Own and actively manage a Divisional President and the Chief People Officers calendars with a strategic mindsetbalancing competing priorities protecting focus time and ensuring alignment with business objectives. Anticipate upcoming needs prepare materials in advance and ensure meetings are purposeful and outcome-driven. Serve as a gatekeeper to help the President and Chief People Officer remain focused on high-impact work rather than day-to-day distractions. Track follow-ups and commitments to ensure progress and accountability.
- Documentation & Meeting Enablement: Prepare organize and maintain executive-level materials including agendas presentations action plans and progress updates. Capture and track key action items and decisions ensuring continuity and follow-through across meetings. Support productive leadership meetings reviews and planning sessions by ensuring materials are clear accurate and well-timed.
- Client & Business Coordination: Support business development and client engagement activities by coordinating communications document reviews and logistics. Assist with qualifying opportunities preparing correspondence and facilitating tours tastings and walk-throughs. Partner cross-functionally to ensure next steps are clear action items are completed and timelines are met.
- Executive Partnership: Act as a trusted thought partner to the Divisional President and Chief People Officer by providing organization perspective and continuity. Help identify priorities surface risks and ensure follow-through on key initiatives. Bring a solutions-oriented mindset and the confidence to manage details independently so the President and Chief People Officer can focus on leadership strategy and growth. Builds strong credible relationships across the enterpriseincluding executives senior leaders HR partners and external stakeholdersby demonstrating professionalism reliability discretion and sound judgment. Act as a connector to ensure alignment follow-through and clarity across the People function and broader enterprise.
- Operational & Administrative Excellence: Supports budget tracking invoice processing expense management and coordination with Finance and Legal as appropriate. Maintains organized systems for documents correspondence and confidential records. Continuously improve administrative processes to increase efficiency clarity and scalability across the Hospitality and the People function.
Ingredients for Thriving:
- Bachelors Degree Business Administration or Hospitality Management strongly preferred. Prior experience will be considered.
- 5 years of experience supporting senior or executive-level leaders with demonstrated success managing complex calendars and competing priorities.
- Demonstrated ability to anticipate needs exercise sound judgment and operate with a high degree of autonomy.
- Exceptional calendar time-management and organizational skills including the ability to prioritize on behalf of an executive.
- Proven track record of developing deep trusting relationships and being the go to for the Executives supported
- Ability to distill complex information and translate details into clear actionable outcomes.
- Proven discretion professionalism and ability to handle sensitive and confidential information.
- Demonstrated ability to interact confidently and appropriately with leaders at all levels reading situations accurately and adapting communication style to support productive outcomes.
- Strong executive presence and confidence interacting with senior leaders clients and external partners.
- Advanced proficiency with Microsoft Outlook Excel PowerPoint and collaboration tools; ability to quickly adapt to new systems.
Location(s) & Logistics:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Onsite in an office 4-5 days per week
Savor the Benefits:
We offer a range of benefits for eligibles team members including:
- Health Coverage Medical Dental and Vision
- Voluntary Life/AD&D Short-Term and Long-Term Disability Critical Illness
- 401(k)
- Paid Time Off
- Wellness Programs
- Additional Perks
To see a summary of current benefits please visit Experience:
IC
Key Skills
About Company
The Great Lakes leader in office food and beverage services. Office micro markets | vending | office coffee & snacks. Food Your Way.
