Secretary, Facilities Maintenance & Operations
Share
Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Salary
The salary range for this position is CAD $31.45/Hr. - CAD $31.45/Hr.
Summary
Are you an organized detailoriented professional looking to support vital operational teams in health care Join our Facilities Maintenance & Operations department as a Secretary where youll provide essential secretarial and administrative support across Providence Health Care sites. From preparing correspondence and coordinating meetings to maintaining databases and supporting staff scheduling your work will help ensure smooth operations and effective service delivery.
What You Bring
Education & Experience:
- Grade 12 graduation from a recognized secretarial program
- Three (3) years recent related experience or an equivalent combination of education training and experience.
Skills And Abilities:
- Ability to communicate effectively both verbally and in writing.
- Ability to keyboard at 60 w.p.m.
- Ability to deal with others effectively
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.
What We Offer
- State-of-the-art facilities: The new St. Pauls Hospital and health campus will be the most innovative approach to the delivery of integrated care in B.C. and Canada designed to appropriately address the future health needs of patients families and our communities. From hospital care to primary and community health solutions the new St. Pauls Hospital and health campus will continue to lead innovations in care research and teaching. The new St. Pauls Hospital is expected to open in 2027.
- A Competitive Salary: $31.45/hour
- Inclusive culture: We respect the diversity dignity and interdependence of all persons. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents.
Your Day to Day:
- Receive maintenance requests clarify details and enter them into the Computerized Maintenance Management System (CMMS).
- Issue work orders monitor their progress and follow up on outstanding or unusual requests or complaints.
- Generate reports related to maintenance activities and work orders as required.
- Support staff scheduling using computerized staffing systems including producing and maintaining the vacation master planner.
- Prepare type and distribute correspondence memos reports agendas and meeting minutes.
- Schedule appointments and coordinate meetings for Managers and Supervisors assessing urgency to meet operational needs.
- Maintain and organize departmental filing systems including personnel files correspondence reports plans drawings and manuals.
- Assist with the development and maintenance of departmental policies procedures and manuals by formatting typing updates and proposing improvements.
- Develop and document procedures related to departmental systems and processes for Manager review and approval.
- Perform reception duties including answering phones directing visitors distributing mail and forwarding messages.
- Order and maintain departmental supplies by preparing requisitions and coordinating approvals with Managers Supervisors and Logistics & Replenishment.
- Participate on committees as a Facilities Maintenance & Operations representative and complete followup actions as required.
- Perform other related administrative and clerical duties to support departmental with supervisors managers and hospital staff regarding work order status priorities and service concerns.
We acknowledge that Providence Health Care and the new St. Pauls Hospital site is located on the traditional ancestral and unceded territory of the Coast Salish Peoples including the territories of the xʷməθkwəyəm (Musqueam) Skwxwú7mesh (Squamish) and Səlílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.
Required Experience:
Junior IC
Key Skills
About Company
Providence Health Care provides patient and family centred health care to all British Columbians. Driven by compassion and social justice, we are at the forefront of exceptional care and innovation.
