Office Administrator

Cape Town - South Africa

Monthly Salary: Not Disclosed

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

Office Administrator

A24 Group Bellville Office

The Role

We are seeking a highly organized and proactive Office Administrator to join our team in Bellville reporting directly to the Head of Sales & Innovation. This role is the operational backbone of the department ensuring that high-level strategies are translated into smooth daily execution. You will act as a strategic assistant managing the intersection of sales performance data innovation projects and executive administration.

The ideal candidate thrives in a high-pressure environment where priorities shift rapidly. You will work closely with internal teams and international stakeholders to uphold data integrity streamline workflows and ensure the Head of Sales & Innovation can focus on driving growth and technological advancement within the Group.

Key Responsibilities:

Sales & Innovation Support

Provide high-level administrative support to the Head of Sales & Innovation including complex diary management and meeting coordination across international time zones.
Assist in tracking Innovation Milestones for new projects ensuring all departmental deadlines are met and stakeholders are kept informed.
Compile and professionalize high-impact presentations proposals and innovation briefs for executive review.

Data Management & Reporting

Extract and collate sales data from internal CRM systems to create accurate weekly performance reports and dashboards using advanced Excel.
Maintain meticulous digital filing systems and ensure all departmental SOPs (Standard Operating Procedures) are up to date.
Perform regular audits of sales records to ensure 100% data accuracy for reporting and commission purposes.

Operational Coordination

Act as the primary liaison between the Sales & Innovation department and other business units (IT Finance HR) to resolve operational bottlenecks.
Manage logistics for departmental events training sessions and innovation workshops.
Oversee office resource procurement to ensure the sales floor remains fully equipped for high-volume output.

Workflow Optimization

Proactively identify administrative inefficiencies and implement streamlined processes to enhance departmental productivity.
Manage the Gatekeeping function for the Head of Sales ensuring time is prioritized for high-value strategic tasks.

What Were Looking For:

We are looking for a disciplined tech-savvy professional who finds satisfaction in creating order and efficiency. You are someone who anticipates needs before they are voiced and takes absolute ownership of your workspace.

You will ideally have:

35 years of experience in a Senior Administrative or Sales Support role within a high-pressure environment.
Advanced Microsoft Excel proficiency (Pivot tables VLOOKUPs and complex formulas are essential for data analysis).
Systems Intelligence: Proven ability to master CRM platforms and digital project management tools quickly.
Exceptional Communication: Flawless written and verbal English skills with the assertiveness to manage up and hold stakeholders accountable.
Experience in international markets (UK/US exposure) or high-volume staffing agencies is highly advantageous.
Own reliable transport and the flexibility to adapt to a fast-paced Bellville-based office.

Required Competencies:

Attention to Detail
Analytical Ability
Problem Solving
Adaptability and Flexibility
Communication Skills
Technical Proficiency
Time Management

Working Conditions:

Office-based role at our head office in Bellville Cape Town.
Standard working hours: Monday to Friday 08:00 18:00 (with a 1-hour lunch break).
Full-time permanent position in a fast-paced high-volume office environment.
Professional office setting with modern facilities collaborative team and parking available.
Dress code: Business casual / smart office attire.

If youre organised people-oriented and ready to keep our head office humming wed love to hear from you!

Required Experience:

Unclear Seniority

Office AdministratorA24 Group Bellville OfficeThe RoleWe are seeking a highly organized and proactive Office Administrator to join our team in Bellville reporting directly to the Head of Sales & Innovation. This role is the operational backbone of the department ensuring that high-level strategies ...

Office Administrator

A24 Group Bellville Office

The Role

Key Responsibilities:

Sales & Innovation Support

Provide high-level administrative support to the Head of Sales & Innovation including complex diary management and meeting coordination across international time zones.
Assist in tracking Innovation Milestones for new projects ensuring all departmental deadlines are met and stakeholders are kept informed.
Compile and professionalize high-impact presentations proposals and innovation briefs for executive review.

Data Management & Reporting

Extract and collate sales data from internal CRM systems to create accurate weekly performance reports and dashboards using advanced Excel.
Maintain meticulous digital filing systems and ensure all departmental SOPs (Standard Operating Procedures) are up to date.
Perform regular audits of sales records to ensure 100% data accuracy for reporting and commission purposes.

Operational Coordination

Act as the primary liaison between the Sales & Innovation department and other business units (IT Finance HR) to resolve operational bottlenecks.
Manage logistics for departmental events training sessions and innovation workshops.
Oversee office resource procurement to ensure the sales floor remains fully equipped for high-volume output.

Workflow Optimization

Proactively identify administrative inefficiencies and implement streamlined processes to enhance departmental productivity.
Manage the Gatekeeping function for the Head of Sales ensuring time is prioritized for high-value strategic tasks.

What Were Looking For:

You will ideally have:

35 years of experience in a Senior Administrative or Sales Support role within a high-pressure environment.
Advanced Microsoft Excel proficiency (Pivot tables VLOOKUPs and complex formulas are essential for data analysis).
Systems Intelligence: Proven ability to master CRM platforms and digital project management tools quickly.
Exceptional Communication: Flawless written and verbal English skills with the assertiveness to manage up and hold stakeholders accountable.
Experience in international markets (UK/US exposure) or high-volume staffing agencies is highly advantageous.
Own reliable transport and the flexibility to adapt to a fast-paced Bellville-based office.

Required Competencies:

Attention to Detail
Analytical Ability
Problem Solving
Adaptability and Flexibility
Communication Skills
Technical Proficiency
Time Management

Working Conditions:

Office-based role at our head office in Bellville Cape Town.
Standard working hours: Monday to Friday 08:00 18:00 (with a 1-hour lunch break).
Full-time permanent position in a fast-paced high-volume office environment.
Professional office setting with modern facilities collaborative team and parking available.
Dress code: Business casual / smart office attire.

If youre organised people-oriented and ready to keep our head office humming wed love to hear from you!

Required Experience:

Unclear Seniority