Project & Communications Co-ordinator

Key Responsibilities

Project Coordination & Delivery Support

• Support the planning coordination and execution of multiple initiatives ensuring actions timelines and ownership are clearly defined and tracked.
• Maintain project plans task trackers and documentation to ensure visibility of progress risks and dependencies.
• Proactively follow up on actions and deliverables to maintain momentum.
• Prepare concise project updates dashboards and summaries for leadership.
• Identify risks or bottlenecks early and escalate with clear context and proposed solutions.
• Support planning sessions workshops and project meetings with agendas pre-reads and documented outcomes.
• Contribute to consistent project ways of working templates and reporting standards.

Internal Communications

• Draft edit and publish clear internal communications on behalf of leadership.
• Coordinate messaging across teams to ensure clarity consistency and appropriate timing.
• Gather stakeholder inputs and consolidate into concise updates.
• Manage internal communication platforms including SharePoint (My IFS) and Viva Engage.
• Support project and change communications.

Documentation & content Management

• Produce and maintain high-quality presentations reports briefings and written communications.
• Ensure version control quality and adherence to brand standards.
• Support leaders with preparation of internal and selected external materials.
• Maintain organized

Meeting & Stakeholder Coordination

• Coordinate end-to-end meeting logistics.
• Prepare agendas briefing notes pre-reads and follow-up summaries.
• Track actions and decisions to ensure accountability.
• Act as a coordination point for meeting-related communication.

Financial Email Diary and Travel Administration

• Manage diary scheduling to support effective prioritization and preparation.
• Coordinate travel arrangements itineraries and logistics.
• Process expenses and financial requests in line with company policies.
• Provide ad-hoc operational support to enable smooth execution of priorities.
• Deliver ad-hoc Business Support including ownership and execution of topics or projects.

Qualifications

• Higherlevel education or equivalent experience.
• 3 years in a similar EA / PA or Project Co-ordinator position.
• Experience in software technology or a global salesdriven organisation is an advantage.
• Proven success supporting remote global leaders across multiple time zones.
• Ability to balance multiple tasks while maintaining accuracy and timeliness.
• Flexibility to support outside normal working hours when necessary.

Personal Skills & Qualities

• Strong initiative and ability to operate with minimal supervision.
• Excellent communication and interpersonal skills with the ability to interface confidently with senior executives.
• High level of discretion and professionalism in handling confidential information.
• Curious and a quick learner actively seeking clarity and applying new knowledge to accelerate and enhance overall role effectiveness.
• Strong problemsolving skills and a proactive cando attitude.
• Reliable trustworthy and detailoriented.
• Excellent organizational and timemanagement skills able to prioritise and work under pressure.
• Flexible collaborative and comfortable working both independently and as part of a team.

Technical Skills

• Expertise in Microsoft Office applications (Word PowerPoint Excel Outlook).
• Confident SharePoint Administration skills. Further skills in permissions and content management site design and architecture and basic troubleshooting are ideal. 
• Strong IT capability with the ability to produce reports and manage data.
• Familiarity with internal/ corporate social media and communication platforms.

Additional Information :

We believe that coming together as a community in person is important for innovation connection and fostering a sense of belonging. Our roles have the right balance of remote and in-office working to enable flexibility for managing your life along with ensuring a real connection with your colleagues and the broader IFS community.

Remote Work :

No

Employment Type :

Full-time