(Executive Assistant to CEO

Hyderabad - India

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description (Roles and Responsibilities):

The jobholder will work closely with the CEO Project Leads and external
vendors. You will be expected to collaborate with site teams and corporate
teams in Hyderabad to ensure seamless information flow timely reporting and
efficient logistics management.

The role will involve:
Strategic Calendar Management: Acting as the primary gatekeeper for the CEO prioritizing meetings based on project criticality (e.g. RFNBO certification EPC coordination) rather than first-come first-served.

Stakeholder Interface: Serving as the first point of contact for government officials (MNRE/SECI) investors and partners ensuring professional and timely correspondence.
Operational Continuity: Managing the day-to-day logistics of the CEOs office including complex travel itineraries to project sites and international roadshows.
Documentation & Reporting: Drafting emails minutes of meetings (MoM) and tracking Action Items to ensure team accountability. Office Administration: Overseeing the general administration of the Hyderabad office to ensure a productive working will have access to a steep learning curve regarding the green energy sector with opportunities to shadow senior leadership and grow into an Operations or Chief of Staff role in the future.

Roles and responsibilities / what will the jobholder be expected to achieve:

The post holder will play a pivotal role in maximizing the CEOs efficiency. The role requires strong organizational skills discretion and the ability to operate
effectively in an environment where priorities can shift rapidly. The jobholder needs to be a self-starter who does not require constant supervision.

Key Responsibilities:

Executive Workflow & Schedule Management (40%):

Manage the CEOs calendar across multiple time zones (IST/CET/JST).
Screen incoming requests to ensure the CEO focuses on high-impact activities.
Prepare Day Packs-ensuring the CEO has all necessary documents briefings and context before entering any meeting.

Communications & Documentation (30%):

Draft edit and format professional emails and letters on behalf of the CEO.

Maintain a structured digital filing system (Google Drive/OneDrive) for contracts land documents and licenses.
Attend internal review meetings to record minutes and follow up on deadlines with department heads.

Logistics & Travel Coordination (20%):

Orchestrate end-to-end travel logistics (flights road transport accommodation) for the CEO and visiting investors/partners.
Handle last-minute itinerary changes with composure and speed.
Coordinate site visit logistics for guests visiting the Mulapeta project site (safety gear transport hospitality).

General Office Operations (10%):

Oversee office vendors (housekeeping internet stationery) to ensure zero downtime.
Manage basic expense reporting and reimbursement filing for the CEOs office.

Resources managed (staff and expenditure):

Budget Management: Oversight of office and travel bookings budget.
People Management: Coordination of office support staff
(housekeeping/messengers).
Any other information (or specific local Post requirements): Must-have skills:
Absolute discretion and integrity with sensitive company data.
Ability to multitask without getting overwhelmed.
Strong command of written English (for drafting).
Basic proficiency in Telugu (for local vendor/site coordination).
Essential qualifications skills and experience

Relevant Degree: Bachelors degree in any discipline (B.A. .) preferably in business management
Professional Experience: Minimum 1 3 years of experience in an administrative secretarial or front-office role.
Tech Proficiency: Functional knowledge of MS Office (Word ExcelPowerPoint) and Google Workspace (Calendar Drive Meet).
Communication: Excellent verbal and written English skills.
Adaptability: Willingness to work flexible hours when required by project deadlines or travel schedules.

Desirable qualifications skills and experience

Sector Interest: A genuine interest in sustainability climate change or renewable energy.
Startup Experience: Prior experience working in a founder-led environment.
Project Tools: Familiarity with tools like Google workspace Notion Slack or Asana.
Drafting: Experience in legal or formal business correspondence.

Required behaviors

Delivering at Pace: Working to tight deadlines and managing pressure.
Managing a Quality Service: Being organized and professional in all interactions.
Working Together: Building good relationships with the team and external partners.

Job Description (Roles and Responsibilities): The jobholder will work closely with the CEO Project Leads and external vendors. You will be expected to collaborate with site teams and corporate teams in Hyderabad to ensure seamless information flow timely reporting and efficient logistics manage...