HR Operations Specialist (ELC)
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Location:
Bac Ninh Bắc Ninh VietnamJob ID:
R0123099Date Posted:
Company Name:
HITACHI ENERGY VIETNAM COMPANY LIMITEDProfession (Job Category):
Human ResourcesJob Schedule:
Full timeRemote:
NoJob Description:
The opportunity:
Performs day to day processing of HR requests related to one or more service lines (Employee Life Cycle Integrated Talent Global Mobility Learning & Development Compensation & Benefits Payroll People Analytics and HRIS) for an assigned group of employees handling also complex and escalated tasks. Ensures appropriate support for internal customers and deliver accurate and timely processing of information with all stakeholders and assures that quality controls like e.g. the 4-eye-check are carried out.
How youll make an impact:
You will prepare for employee onboarding (pre-employment screening (PES check); prepare offer letter; raise MyHR ticket to create new hire in the HR system (Hinext); conduct orientation training; announce the new employee on their 1st day etc. for outsourced staffs arrange health check up and conduct orientation training for them make sure the staff is created in Hinext as well.
You will collect resignation letter from employee; make sure that the employee is terminated in Hinext; collect Separation check list/ Exit interview/ non-disclosure declaration form from employee on/before their last working day; issue Decision of Termination for outsource staffs coordinate with vendor to terminate employee in accordance with local laws.
You will keep track of probationary period labor contract term to prepare contract renewal in a timely manner in accordance with the local laws (raise MyHR ticket to GBS team to send reminder to Manager/ HRBPs issue the new contract file the duly signed/stamped documents update new contract end date in Hinext) for outsource staffs coordiate with vendor to renew labor contract on time as well.
You will deliver HR Service support to the HR community managers and employees as requested via MyHR ticket aadministrate local ServiceNow tickets and ensure timely closure of tickets maintain a high level of data quality and accuracy in the systems and provide on-demand reports related to the process when required and manage personnel file (filling hard copy as well as scanned copy) support payroll tasks as assigned by manager and support HR Time related activities and queries.
You will recommend enhancements and simplification of existing processes and procedures based on feedback and experience with customers lead some process improvement activities and participate in various quality control and audit activities.
You will recommend develop and assist in implementation of special programs in area of functional specialty support HR cross-functional initiatives in area of functional responsibility cross-countries support in SEA as and when required require to support project or assignments initiated by Global if any and other tasks as assigned by manager/ CHR.
Living Hitachi Energys core values of safety and integrity which means taking responsibility for your own actions while caring for your colleagues and the business.
You will be responsible to ensure compliance with applicable external and internal regulations procedures and guidelines.
Your background:
You hold a bachelors degree.
Minimum 1 to 2 years of experience in HR Operations.
Full-time position and hybrid work arrangements can be considered. Cross countries HR operations support.
Experience in HR Shared Services for a Global Company onboarding document control ServiceNow and HR Operations will be an added advantage. Experience in absence and attendance system. Proficiency in MS Office along with organizing coordinating and analytical skills.
Able to work in teams able to work independently working within deadlines and being process oriented will be an ideal fit. Good in stakeholders and vendors management able to handle multi-tasks and work under tight timeline.
Strong verbal and written in English communication skills is a must
More about us:
At Hitachi Energy Vietnam we offer a suite of employee benefits to complement our pay offering supporting employees financial physical and mental wellbeing:
16 days annual leave flexible working policy.
Benefit according to local standards: Heath-care insurance benefits to employees and their family dependents (spouse & children) annual vaccination summer outing.
Growth possibility: Learning and development platform career movement opportunity within organization.
Possibility to gain experience in international environment and work with an industry leader in green energy solutions.
Please be advised that the benefits provided may differ depending on the employees country of hire.
Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.
Required Experience:
IC
Key Skills
About Company
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