Payroll Assistant
Share
Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Scope Society of Alberta is a non-profit agency committed to providing a wide range of high quality innovative services that support people with disabilities to be respected contributing members of Calgarys communities.
POSITION SUMMARY
Scope Society of Alberta is seeking a reliable and task-oriented person to join our administrative team and assist the Payroll Administrator.
WORKING CONDITIONS
This position is full-time Monday to Friday (37.5 hours per week).
KEY RESPONSIBILITIES
- Assist processing full cycle semi-monthly payrolls for 400 hourly and salary employees (4 per month) in a timely manner.
- Input new employee files into the payroll system.
- Assist in the file transfers from web-based scheduling software system to payroll system.
- Review sick time and statutory holiday eligibility.
- Maintain detailed records and documentation of payroll functions for audit purposes in accordance with statutory requirements (e.g. time/labour vacation pay leaves corrections retroactive pay increases authorized deductions and adjustments etc.)
- Assist with generating the pay run in the payroll system and uploading the EFT to the bank to pay employees.
- Complete calculations for and generate manual cheques as needed.
- Respond to phone calls emails or employee walk-in inquiries regarding payroll and payroll discrepancies in a friendly and professional manner making the necessary adjustments/corrections as needed.
- Process and remit garnishments or other remuneration adjustments maintaining thorough documentation.
- Assist in processing provincial and federal tax remittances.
- Ensure compliance with Canadian payroll laws including deductions for taxes CPP EI and other statutory requirements and remain current on changes in payroll legislation and regulations.
- Work with human resources to ensure pay and employee records are accurate and up to date and the proper documentation and authorizations are received and validated e.g. employee information pay rates benefits deductions work permits employee status changes etc.
- Assist with processing records of employment for employees.
- Assist with benefits administration to ensure accurate employee deductions and coding.
- Ensure authorized employee changes are entered correctly and in a timely manner.
- Assist in processing payroll journal entries to the accounting software (QuickBooks Online) and reconcile payroll-related entries for financial reporting.
- Assist with completing year-end activities including preparing and filing T4s and T2200s.
- Maintain the general filing system and file all correspondence.
- Assist in providing analytical reporting and payroll metrics as required.
- Identify process improvements focusing on enhancing accuracy efficiency and overall payroll functionality.
QUALIFICATIONS AND EXPERIENCE
- Certificate or diploma in payroll business accounting or related discipline or a combination of education training and experience.
- 1 year of payroll/accounting experience preferred.
- Previous experience with Sage 300 and/or QuickBooks is considered an asset.
- Proficiency with Microsoft Office (Excel Word and Outlook).
- Well-organized and self-motivated.
- Ability to work in a team in a cooperative manner.
- Ability to multitask and meet obligations in a deadline driven environment.
- Detail-oriented with strong time management skills.
- Capable of handling confidential sensitive and personal information.
APPLICATION
To apply please submit a resume and cover letter by Sunday March 29 2026 quoting the Payroll Assistant position to:
Human Resources
Email: (no spaces)
We thank all applicants for their interest however only candidates selected for an interview will be contacted.
Job Types: Full-time Permanent
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
Required Experience:
Junior IC
