School Office Coordinator
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Job Location:
Glendale, WI - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
JOB TITLE: School Office Coordinator
EXEMPT: No
GRADE: 115
LOCATION: Desert Mirage
TERM OF EMPLOYMENT: 11-Month
REPORTS TO: Principal
SUMMARY: The job of School Office Coordinator is done for the purpose(s) of providing clerical support to school site administrative functions; conveying information regarding school and/or district functions; ensuring compliance with financial legal and administrative requirement of assigned functions.
REQUIRED QUALIFICATIONS:
- High school diploma GED or equivalent
- Social Security Card
- Proof of immunity to Measles and German Measles
- Valid picture ID
- Fingerprint/background clearance (upon employment)
- Job-related experience with increasing levels of responsibility
Such alternatives to the above required & preferred qualifications as the Superintendent/Designee may find appropriate and acceptable
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Administers first-aid and medication to students as may be required under the direction of health professional for the purpose of meeting immediate health-care needs
- Composes documents (e.g. correspondence agendas minutes bulletins reports etc.) for the purpose of communicating information to school and District personnel the public and/or state officials etc.
- Coordinates programs and/or activities (e.g. speakers dances luncheons field trips etc.) for the purpose of ensuring proper notification to parents staff administrators etc.
- Evaluates situations (e.g. involving other staff students parents the public etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
- Handles funds for the purpose of processing student fees sale of products etc.
- Monitors assigned activities and/or program components (e.g. payroll attendance program budget time sheets etc.) for the purpose of ensuring compliance with financial legal and/or administrative requirements
- Orients new site personnel regarding appropriate school and District practices for the purpose of effectively assimilating new personnel into site operations
- Oversees student workers volunteers instructional assistants etc. for the purpose of ensuring appropriate class credit and/or meeting work requirements
- Prepares written materials (e.g. purchase orders work orders minutes brochures newsletters etc.) for the purpose of conveying information regarding school and/or District activities and procedures
- Processes documents and materials (e.g. requisitions schedules attendance reports agendas mail etc.) for the purpose of disseminating information to appropriate parties
- Processes substitutes for the purpose of providing complete and accurate documentation on faculty
- Reconciles cash accounts as assigned for the purpose of maintaining accurate balances and complying with accounting practices
- Responds to inquiries of staff the public parents and/or students for the purpose of providing information and/or direction as may be required
- Secures substitutes for the purpose of ensuring adequate staffing
- Supervises students for the purpose of monitoring students referred for illness and/or disciplinary actions
- Supports principal and/or other school administrative personnel for the purpose of providing assistance with their administrative functions
- Maintains inventories of supplies and materials for the purpose of ensuring items availability
- Maintains office in a neat and orderly fashion for the purpose of ensuring an appealing and efficient work area
- Perform such other duties and assumes such other responsibilities as may be assigned by the Superintendent/Designee
SKILLS KNOWLEDGE AND ABILITIES:
Skills are required to perform single technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: analyzing and interpreting technical procedures and governmental regulations; utilizing standard office equipment; and utilizing pertinent software applications.
Knowledge is required to perform basic math including calculations using fractions percents and/or ratios; read technical information compose a variety of documents and/or facilitate group discussions; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: pertinent codes policies regulations and/or laws.
Ability is required to schedule a significant number of activities meetings and/or events; routinely gather collate and/or classify data; and use basic job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing specific defined processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific job-related working with
others independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; maintaining detailed records; and adhering to safety practices.
RESPONSIBILITY:
Responsibilities include: working under limited supervision using standardized practices and/or methods; leading guiding and/or coordinating others; and operating within a defined budget. Utilization of significant resources from other work units is sometimes required to perform the jobs functions. There is a continual opportunity to impact the Organizations services.
WORK ENVIRONMENT:
The usual and customary methods of performing the jobs functions require the following physical demands: occasional lifting carrying pushing and/or pulling; frequent stooping kneeling crouching and/or crawling; and significant fine-finger dexterity. Generally the job requires 50% sitting 25% walking and 25% standing. The job is performed in a generally clean and healthy environment.
Required Experience:
IC
