Executive Assistant Personal Assistant to the CEO

Philippines - Philippines

Monthly Salary: Not Disclosed

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

Position: Executive Assistant / Personal Assistant to the CEO

Location: Remote (Philippines)

Work Schedule: 10 AM CT 6 PM CT

Salary: $1200-$1500 (depending on experience)

Benefits:

HMO 500k MBL 1 Dependent (After 6 months)

13th-month pay

US Approved Holidays 14 PTO

Position Overview

CLIENT seeking a highly organized and dependable Executive Assistant / Personal

Assistant to provide direct support to the CEO. This role requires a proactive and

detail-oriented professional who can manage schedules coordinate executive-level

meetings drive follow-through across initiatives and support the preparation of high- quality presentations and reports.

The ideal candidate has 3-4 years of experience supporting C-level executives

strong communication skills and the ability to anticipate needs and operate effectively in a fast-paced environment.

This role requires someone who thrives in a fast-paced environment and can operate

with minimal supervision while maintaining a high level of accuracy and professionalism. The candidate must also be highly responsive remain available online during working hours and respond to executive communications in a timely manner.

Key Responsibilities

Executive Support

Manage and optimize the CEOs calendar inbox priorities and daily schedule to
ensure effective time utilization.
Coordinate executive-level meetings including scheduling agenda preparation
logistics and post-meeting follow-ups.
Track action items and drive consistent follow-through with stakeholders to
ensure timely completion.
Maintain visibility over timelines and key deliverables across initiatives.
Act as a gatekeeper for the CEOs time by prioritizing requests and
communications.
Anticipate needs identify potential gaps and proactively resolve issues before
escalation.

Communication & Coordination

Serve as a central point of coordination between the CEO and internal teams.
Draft and refine emails communications and correspondence on behalf of the
CEO with clarity and professionalism.
Collaborate with department leaders to gather updates reports and required
inputs.
Ensure clear timely and effective communication flow across stakeholders.
Maintain high responsiveness to messages emails and executive requests
during working hours.

Presentation & Reporting Support

Assist in preparing presentations reports and executive briefing materials that
are accurate well-structured and executive-ready.
Consolidate and synthesize data from multiple teams into clear concise and
actionable reports.
Track organize and present key updates progress and action items for
executive visibility.
Ensure all materials meet a high standard of accuracy clarity and
professionalism.

Administrative & Personal Support

Coordinate travel arrangements itineraries and scheduling logistics.
Provide personal administrative support as needed.
Maintain well-organized records documents and digital filing systems.
Handle confidential and sensitive information with the highest level of discretion.

Required Qualifications

34 years of experience as an Executive Assistant or Personal Assistant
supporting C-level executives.
Proficiency in Microsoft 365 (Outlook Excel PowerPoint Planner) and remote
collaboration tools.
Excellent written and verbal communication skills.
Strong organizational and time management skills.
Highly proactive detail-oriented and conscientious.
Strong ability to follow up manage timelines and ensure task completion.
Strong reporting capability with the ability to present information clearly and
accurately.
Ability to manage multiple priorities in a fast-paced environment.
Strong problem-solving skills and ability to work independently.
High level of professionalism discretion and confidentiality.
Ability to remain highly responsive and available during working hours.

Preferred Qualifications

Experience working in a manufacturing or operations-focused company.
Exposure to financial reports or business performance reporting.
Experience with NetSuite or other ERP systems is a plus.

Key Competencies

Strong communication and interpersonal skills
Proactive and self-driven mindset
High level of conscientiousness and reliability
Strong follow-through and accountability
Excellent timeline management and prioritization skills
Strong reporting and data organization skills
Ability to anticipate executive needs
Professional discretion with sensitive information

Required Experience:

Position: Executive Assistant / Personal Assistant to the CEOLocation: Remote (Philippines)Work Schedule: 10 AM CT 6 PM CTSalary: $1200-$1500 (depending on experience)Benefits:HMO 500k MBL 1 Dependent (After 6 months)13th-month payUS Approved Holidays 14 PTOPosition OverviewCLIENT seeking a highl...