People Service Admin
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Job Location:
Monthly Salary:
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Primary Function of Position
The People Services Administrator provides first-level HR administrative support to People Services supporting a variety of HR Programs and Processes. This role focuses on delivering excellent employee experience maintaining data accuracy and ensuring the quality and compliance of employee files. This role requires strong organizational skills attention to detail and the ability to handle confidential information with discretion.
Essential Job Duties
- Develop and manage a secure organized digital repository for all employee records ensuring easy access and retrieval while maintaining confidentiality.
- Establish clear guidelines for naming conventions document types and retention schedules to ensure consistency across all HR files.
- Maintain employee personnel files in full compliance with company standards ensuring accurate archiving consistent organization cleanliness and proper administrative control.
- Ensure all records meet legal and regulatory requirements and prepare documentation for internal and external audits.
- Regularly review and refine filing processes to enhance efficiency reduce redundancy and improve user experience for HR stakeholders. Provide accurate and helpful responses in alignment with HR policies and standards.
- Collaborate on assigned HR projects and provide support as needed to meet department goals.
- Provide clerical and administrative assistance to HR leadership and team members.
- Prepare reports maintain tracking logs and support documentation processes as required.
Qualifications :
Required Skills and Experience
- 02 years of experience in HR shared services or office administration (internships welcome).
- Previous clerical or administrative experience preferably in Human Resources.
- Proficiency in Microsoft Office (Word Excel Outlook).
- Experience working with HR Information Systems (TRESS system Workday).
- Strong organizational and time-management abilities.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information with discretion
- English Proficiency.
Required Education and Training
- Bachelors degree and/or certification in HR Business Administration or related field is preferred.
Additional Information :
Intuitive es un empleador que brinda igualdad de oportunidades de empleo. Proporcionamos igualdad de oportunidades de empleo a todos los solicitantes y empleados cualificados y prohibimos cualquier tipo de discriminación y acoso independientemente de su raza sexo condición de embarazo orientación sexual identidad de género origen nacional color edad religión condición de veterano protegido o de discapacidad información genética o cualquier otra condición protegida por las leyes federales estatales o locales aplicables.
Aviso sobre los Controles de Exportación de EE. UU.: De acuerdo con las Regulaciones de Administración de Exportaciones de EE. UU. (15 CFR 743.13(b)) algunos puestos en Intuitive Surgical pueden estar sujetos a controles de exportación de EE. UU. para candidatos que sean nacionales de países actualmente bajo embargo o sanciones.
Cierta información que usted proporcione como parte de la solicitud será utilizada para determinar si Intuitive Surgical necesitará (i) obtener una licencia de exportación del gobierno de EE. UU. en su nombre (nota: el proceso de obtención de la licencia puede tardar entre 3 y más de 6 meses) o (ii) implementar un Plan de Control de Tecnología (TCP por sus siglas en inglés) (nota: normalmente este paso agrega 2 semanas al proceso de contratación).
Para cualquier puesto en Intuitive sujeto a controles de exportación las ofertas finales están condicionadas a la obtención de una licencia de exportación aprobada y/o a la ejecución de un TCP antes de la fecha de inicio del empleado potencial la cual puede o no ser flexible y dentro de un plazo que no obstaculice de manera irrazonable la necesidad de contratación. Si aplica los candidatos serán notificados e instruidos sobre cualquier requisito relacionado con estos fines.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Data Entry
- Adobe Acrobat
- AS400
- EDI
- Microsoft Outlook
- Cloud Architecture
- Microsoft Excel
- Quick Books
- Administrative Experience
- Order Fulfillment
- Project Implementation
- Sales Support
About Company
At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. As pioneer and leading company in the field of robotic-assi ... View more
