Gift Administration Officer
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Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
About Holland Bloorview Foundation:
Holland Bloorview Kids Rehabilitation Hospital Foundation is the largest foundation in Canada dedicated to supporting childhood disability inclusion research care and academic leadership.
In 2025 we launched Together We Dare the largest fundraising campaign in Canadian history for pediatric disability raising $100 million to establish Holland Bloorviews Centre for Excellence in Childhood Disability. Were daring to shape the future of pediatric disability care across Canada and invite you to join us.
What we care about at the Holland Bloorview Foundation:
Innovation
We shake up old ways of doing things. We push the boundaries and create sector-leading fundraising experiences. We try fail and try again only this time better.
Gratitude
We believe in the power of community to do good and go out of our way to say thank you. We value the small and the large the old and the new and treat our community with respect and gratitude.
Inclusion
We value and amplify diverse voices both in our workplace and in our work. We commit to ensuring our fundraising and communications practices are inclusive and that our vision includes all voices.
Teamwork
We lead with empathy compassion and respect. We work as a team trusting and empowering each other to get things done and rolling up our sleeves to help each other out when we need to. We have each others backs and recognize that ultimately were all working toward the same goal of creating a world of possibilities for kids with disabilities.
Joy
We find lightness and joy and support each other through the tough times. We share laughter celebrate successes and bring our whole selves to the workplace.
Integrity
We are thoughtful stewards of our communitys donations and our clients stories. We live our values every day and do the right thing even when no one is looking.
THE POSITION
Gift Administration Officer
Report to: Senior Director Finance & Operations
Full-Time permanent (37.5 hrs/week)
Holland Bloorview Kids Rehabilitation Hospital Foundation raises funds and engagement for Canadas Hospital for Kids with disabilities and were looking for a detail-oriented and dependable professional to join our Foundation team as Gift Administration Officer reporting to the Senior Director of Finance and Operations. Is it you
You take pride in ensuring that every charitable gift is processed with exceptional accuracy timeliness and care. You are detail-oriented and committed to maintaining systems and processes that are audit-ready and uphold the highest standards of integrity. Working closely with fundraising teams you recognize that accurate gift processing is foundational to donor stewardship and organizational success and you approach this responsibility with a strong sense of accountability.
This role is hybrid in nature with a combination of work-from-home and on site as-needed for deposit review in-person meetings events team-building activities etc. Interested Lets make it work. Our team members are empowered to take ownership of their schedules and workflows.
What we offer
- $65000 annual salary with opportunity for advancement
- 3 weeks vacation plus float days holiday hours and extended long-weekends (and your birthday off!)
- Participation in HOOPP pension plan
- Comprehensive benefits plan with no wait period
- Flexible remote-hybrid work environment
- Parental leave top up
- Annual professional development budget
Key Responsibilities
- Administer weekly bank deposits
- Process gift entry for offline donations: weekly deposits credit card settlements EFT/wire transfers disbursements from other charities stock donations and intercompany donations
- Reconcile imported online gifts and investigate discrepancies as needed
- Distribute daily gift email to the team to support stewardship calls
- Process gift adjustments upon request and maintain appropriate documentation
- Maintain and administer monthly and payroll giving records
- Set up and maintain pledge records
- Monitor past-due recurring and pledge payments update new payment information
- Distribute and track donation receipts respond to receipt inquiries and generate one-off receipts as required
- Coordinate and enter GIK donations: review supporting documents determine receipting details verify or lookup FMV organize backups and update GIK tracker
- Support records management including record creation and updates. (donor appeal package gift etc.)
- Maintain accurate and complete supporting documentation for all gift entries to ensure audit readiness
- Support the refinement and implementation of database and gift processing procedures
Job Requirements
The ideal candidate for this position will be an organized detail-oriented energetic individual who welcomes challenges responds quickly to changing situations and collaborates effectively with staff at all levels.
- Experience in the non-profit sector or fundraising environment.
- Intermediate to advanced knowledge of Blackbaud Raisers Edge 7 or NXT.
- Knowledge of ImportOmatic and JMG is an asset.
- Familiarity with CRA income tax receipting guidelines.
- Proficiency with MS365 applications including Word Mail Merge and Excel.
- Exceptional attention to detail and a strong commitment to accuracy.
- Strong administrative organizational and time-management skills; ability to manage multiple priorities.
- Excellent communication and interpersonal skills; ability to collaborate effectively across teams.
- Ability to understand and follow instructions in technical documentation.
Required Experience:
Unclear Seniority
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
About Company
Holland Bloorview Kids Rehabilitation Hospital creates a world of possibility by supporting children and youth with disabilities, medical complexity, illness and injury. All of our work is guided by our strategic plan, Transformative Care, Inclusive World: Holland Bloorview 2030. The ... View more
