Administrative Assistant

Thornton Tomasetti applies engineering and scientific principles to solve the worlds challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide our mission is to bring our clients ideas to life and in the process lay the groundwork for a better more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

The Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Fort Lauderdale team. Your role plays an important part in ensuring seamless office operations making positive first impressions with our clients and visitors and leading the upkeep of common office is a fully in-office role.

Responsibilities

• Serve as the primary point of contact for office visitors deliveries and maintain all common areas and supplies.

• Prepare and submit expense reports for senior leadership.

• Perform general clerical duties such as answering phones managing mail.

• Assist with the organization and execution of departmental events meetings and conferences.

• Coordinate and schedule meetings appointments and travel arrangements for department heads and team members across various corporate departments.

• Handle confidential information with discretion.

• Adapt and prioritize tasks to meet changing deadlines and demands.

• Provide administrative support to other Florida offices as needed.

• Collaboration with Administrative staff in other Florida offices.

• Flexibility to adjust schedule based on meeting needs.

Requirements

• Bachelors degree or equivalent experience preferred.

• 2 years of proven experience as an administrative assistant or in a relevant role.

• Proficiency in Microsoft Office suite (Word Excel PowerPoint Outlook).

• Excellent organizational and time management skills.

• Strong attention to detail and accuracy.

• Ability to multitask and prioritize tasks effectively.

• Excellent communication and interpersonal skills.

• Ability to work independently and as part of a team.

• Adaptability and willingness to learn new tasks and processes.

• Florida Notary is a plus but not required.

Benefits

Depending on your employment status benefits may include:

• Medical Dental Vision Life AD&D Disability and other voluntary benefits

• Flexible Spending Accounts for Medical & Childcare

• Paid Time Off Family Leave for New Parents Volunteer Time

• Tuition Reimbursement

• Commuter Transit (where available)

• 401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments

• Fitness Reimbursement

• And other various wellness diversity/inclusion and employee resource programs and initiatives

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age ancestry color gender (including pregnancy childbirth or related medical conditions) gender identity or expression genetic information marital status medical condition mental or physical disability national origin protected family care or medical leave status race religion (including beliefs and practices or the absence thereof) sexual orientation military or veteran status or any other characteristic protected by federal state or local laws.

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