The Link is hiring! Come grow with us walk along side people in our community as we grow strong & resilient together. We are seeking candidates with strong character that share our vision for a brighter future; people of action who can support the resilience and potential in people. We honour and strive to model through our actions the traditional Seven Teachings of the Anishinaabe: Love Respect Courage Honesty Wisdom and Humility & Truth.

About The Link: Youth and Family Supports

For more than 90 years The Link has helped youth and families on a journey to healing hope and better lives. The organization is dedicated to walking alongside children youth and families as an inclusive community strengthening and empowering a sense of being pride and purpose. With over 15 diverse programs The Link has a community of caring staff that work together to provide support through a 24-hour crisis line youth resource centers emergency shelters mobile crisis teams specialized foster care healing homes job readiness supports and Skills4Life. With a strong foundation within the community and a focus on connection unity and compassion the organization provides a vital link for youth and families in the province of Manitoba.

POSITION SUMMARY

The Executive Assistant to the Chief Executive Officer provides high-level administrative governance and strategic coordination support to the CEO and Executive Team.

This role plays a key part in supporting the effectiveness of the CEO by coordinating executive operations Board governance processes leadership activities and strategic initiatives. The Executive Assistant ensures that executive priorities are organized documented and supported through strong communication coordination and follow-up. This position supports the Board of Directors CEO and Executive Team in advancing the organizations strategic priorities through respectful relationship management cultural humility and strong organizational coordination. The position requires professionalism sound judgment confidentiality and the ability to manage multiple priorities in a fast-paced and evolving environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

CEO Support

• Provide high-level administrative and coordination support to the CEO.
• Manage the CEOs calendar correspondence and scheduling of meetings.
• Prepare briefing materials reports presentations and correspondence.
• Track executive priorities and support follow-up on key decisions and action items.
• Ensures corporate legal and licensing paperwork is completed reported and registered in compliance with Agency requirements

Executive Management Support

• Coordinate Leadership Team meetings and maintain meeting records.
• Support communication and information flow between executive leadership and operational teams.
• Assist in coordinating organizational initiatives and leadership priorities.

Board of Directors Support

• Coordinates Board and specified Board committee meetings attends and transcribes minutes organizes meeting materials arranges for catering when necessary and ensures agenda/meeting packages are distributed to attendees prior to and/or at the meeting
• Provides direct support to the Board of Directors as required
• Ensure governance documentation and corporate records are maintained in compliance with regulatory and organizational requirements.

Office Administration Support

• Maintain organized corporate files records and documentation.
• Ensure secure handling archiving and retention of confidential records.
• Maintain accurate documentation in accordance with organizational standards and regulatory requirements.
• Coordinates internal organization information distribution as required.

QUALIFICATIONS

• Completion of a recognized office administration business administration or governance administration program.
• Equivalent combinations of education and experience may be considered.
• Minimum five years of administrative experience supporting senior leadership.
• Experience working with First Nations communities or organizations is preferred.
• Knowledge of legal financial and governance requirements of a non-profit corporation
• Experience coordinating Board governance processes and executive meetings.
• Experience working within a non-profit public sector or community-based organization is preferred.
• Demonstrated superior communication skills both written and oral
• Availability to occasionally work outside normal business hours
• Demonstrated computer proficiency at an advanced level
• Ability to handle multiple tasks and competing priorities with special attention to details
• The ability to speak a First Nations language is a definite asset.
• Satisfactory Criminal Record Check with Vulnerable Sector Search a clear Child Abuse Registry Check with acceptable Prior Contact Check outcomes and a clear Adult Abuse Registry check; all completed within the last 3 months.

HOURS OF WORK: This is a full-time position at 35 hours per week. Some evenings and weekends may be required.

SALARY: Dependent on qualifications. Benefits package pension plan paid sick leave vacation and paid personal leave days.

APPLICATION DEADLINE: Open until filled

HOW TO APPLY: Applicants must demonstrate in their resume and cover letter how they meet the requirements of the position. Please submit a

cover letter and resume (in word of PDF).

This is a preference competition. All applicants are encouraged to apply however first consideration for this competition will be given to indigenous people. Applicants are requested to self-declare at the time of application. For further information about our other employment and volunteer opportunities please visit

Please visit ourCareers page to see more job opportunities.

Please visit our careers page to see more job opportunities.