Operations Coordinator

Vaughan - Canada

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Operations Coordinator

Awarded one of Canadas Best Managed Companies The Forest Group is a vertically integrated diversified group of companies providing exterior construction materials and services across the Greater Toronto Area. With core operations in asphalt paving concrete supply landscape construction and related infrastructure services Forest has delivered high-quality solutions for over 30 years.

We are currently seeking a full-time Operations Coordinator to join our growing team.

The Operations Coordinator will play a key role in supporting daily operational and financial processes across multiple divisions. This position requires a highly organized individual who thrives in a fast-paced environment and is comfortable working collaboratively with operational leaders finance staff and senior management. The successful candidate will be expected to multitask manage competing priorities and support construction projects as required.

Key Responsibilities

Prepare Coordinate daily communication with Site Supervisors Foremen drivers and operational leadership regarding job status scheduling and resource requirements.

Assist in the planning and coordination of daily and next-day work schedules including data entry into scheduling systems and dispatching crews and drivers as required.

Monitor operational schedules and proactively identify conflicts delays or resource gaps and communicate recommended solutions to management in a timely manner.

Coordinate the movement and allocation of equipment and machinery between job sites including working with float drivers and shop personnel to address breakdowns defects and equipment availability.

Support driver workforce administration activities including scheduling dispatch coordination vacation tracking and verification of payroll-related information.

Assist with the recruitment coordination and communication of external trucking brokers and subcontracted resources as required to support operational needs.

Coordinate dump site logistics including sourcing and maintaining an up-to-date list of approved dump locations and assisting with re-routing of trucks where required.

Provide administrative and customer service support including responding to service line inquiries and assisting with concerns raised by clients or members of the public.

Support asphalt plant operations and material logistics including coordination of aggregate deliveries where required.

Assist with operational administration for seasonal activities including winter maintenance and snow operations support such as dispatch coordination equipment logistics and cost tracking.

Prepare maintain and organize operational records reports and documentation to support efficient workflow and decision-making.

Collaborate with internal departments including Operations Shop Dispatch and Management to support the effective delivery of projects and services.

Perform other duties projects or administrative tasks as may reasonably be assigned from time to time to support business operations.

Qualifications

Post-secondary education in Business Administration Accounting Construction Management or a related field preferred
23 years of experience in an operations construction administration or finance support role considered an asset
Strong organizational and multitasking abilities with attention to detail
Proficiency in Microsoft Office (particularly Excel)
Experience with ERP or accounting systems such as Jonas or QuickBooks is considered an asset
Ability to work independently while also contributing to a collaborative team environment

Why Join The Forest Group

Competitive salary with potential for performance-based bonus
Comprehensive benefits package including medical dental vision and paramedical services (e.g. massage physiotherapy)
Employer-matched Registered Retirement Savings Plan (RRSP)
Significant opportunities for career growth within a continuously expanding organization
Strong company culture that supports teamwork accountability and work-life balance

The Forest Group is an equal opportunity employer. We welcome applicants of all backgrounds and are committed to building an inclusive workplace. Accommodation for applicants with disabilities will be provided throughout the recruitment process upon request.

We thank all applicants for their interest; however only those selected for an interview will be contacted.

Only candidates legally authorized to work in the province and country where the position is located will be considered.

Required Experience:

Operations CoordinatorAwarded one of Canadas Best Managed Companies The Forest Group is a vertically integrated diversified group of companies providing exterior construction materials and services across the Greater Toronto Area. With core operations in asphalt paving concrete supply landscape cons...