Human Resources Assistant

Summary

BVMI is seeking a detail-oriented and proactive HR Assistant to support our mission of providing free high-quality healthcare to Bergen Countys working uninsured. This role is essential in ensuring our teamcomprising both paid staff and dedicated medical volunteersis recruited vetted and integrated into our culture of Healthcare with a Heart.

The HR Assistant will serve as a recruitment specialist with a heavy emphasis on identifying and securing clinical talent (Nurses Medical Assistants and specialized practitioners) while providing generalist support for all BVMI departments.

Key Responsibilities

1. Full-Cycle Medical Recruitment (Primary Focus)

• Sourcing: Proactively identify clinical candidates through healthcare-specific job boards (e.g. Health eCareers Indeed Medical) nursing schools and professional networks.
• Screening: Conduct initial interviews to vet clinical skills licensure status and alignment with BVMIs mission-driven culture.
• Pipeline Management: Maintain a steady pool of qualified medical professionals to reduce time-to-fill for critical patient-care roles.
• Coordination: Manage the interview lifecycle between candidates the CEO/President Medical Director and the Director of Operations/HR.

2. Credentialing & Clinical Compliance

• Execute primary source verification for medical licenses DEA registrations and certifications.
• Ensure all clinical hires meet Federal Tort Claims Act (FTCA) deeming requirements and HRSA compliance standards.
• Manage the collection of mandatory health screenings ( Hep B records) for new staff.

3. Onboarding & Employee Experience

• Facilitate a seamless transition from Candidate to Staff Member by managing all digital and physical onboarding documentation.
• Assist in the creation of a standard HR orientations presentations that highlight BVMIs history values and community impact.
• Assist in the creation of department-specific training schedules for new medical staff.

4. HR Support & Data Management

• Maintain accurate employee records within the HRIS and physical personnel files.
• Support the Director of HR with salary benchmarking for healthcare roles and benefits administration inquiries.

Qualifications

• Education: Bachelors Degree required (preferably in Human Resources Healthcare Administration or a related field).
• Experience: * Minimum of 23 years of HR experience.
  • Proven track record in medical/clinical recruitment is essential.
  • Experience navigating healthcare credentialing and compliance (preferred).
• Skills: Expertise in using LinkedIn Recruiter or similar ATS platforms.
  • Strong understanding of healthcare roles and the competitive NJ labor market.
  • High proficiency in Microsoft Office 365 (Word Excel Powerpoint) and Google Suite.
• Attributes: Exceptional communicator highly organized and committed to BVMIs Healthcare with a Heart philosophy.

Why Join BVMI

• Impact: Your work directly ensures that our patients receive care from the best possible clinical team.
• Flexibility: A consistent 2025 hours work week designed for professional balance.
• Culture: A supportive diverse environment located in the heart of Hackensack.

Required Experience:

Senior IC