Administrative Assistant to the Chief Financial Officer and Chief Human Resources Officer

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

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School/College/Division Description

Employees at UWM in the Department of Human Resources work in an innovative collaborative and casual-work environment with flexible work/life balance schedules. If you are a motivated results-oriented individual who wants to make a real difference with our team community and the campus we encourage you to apply!

Job Description

UWMilwaukees Department of Human Resources is seeking a highly organized proactive Administrative Assistant III to provide comprehensive administrative and operational support to the Associate Vice Chancellor & Chief Human Resources Officer and Associate Vice Chancellor & Chief Financial Officer. This position also serves as the office manager for both the Human Resources and Business & Financial Services departments acting as a central point of contact for internal and external stakeholders and ensuring smooth daytoday operations

Key Job Responsibilities:

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Serves as a primary point of contact for internal and external stakeholders provides organizational information via phone in person e-mail and other communication mediums

• Prepares and audits complex records edits documents and reviews work done by others

• Develops sends receives copies and distributes communications to the appropriate entities according to established policies and procedures

• Develops implements and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Updates and maintains departmental websites or online platforms to ensure content is accurate timely and compliant with relevant policies procedures and standards

• Maintains relevant expenses and invoices for managing departmental purchasing card

• Exercises discretion and solves routine problems independently

• Monitors and orders department supplies

• Adheres to State of Wisconsin records management and retention requirements

• Maintains confidentiality and handles sensitive information appropriately

• Completes all other duties as assigned

This is an excellent opportunity for a detailoriented professional who thrives in a collaborative environment and enjoys supporting the work of senior leadership. If youre ready to contribute to the success of two key administrative departments at UWM we encourage you to apply.

Additional Information:

• This position does not offer visa sponsorship. Applicants must be legally authorized to work in the United States at the time of hire.
• Selected candidates will be required to complete anI-9form to verify eligibility to work in the U.S.

Minimum Qualifications

• High school diploma or equivalent
• Two or more years of administrative support experience in a professional office environment
• Experience preparing editing formatting and maintaining records reports or official documentation in accordance with established procedures
• Experience coordinating meetings events or travel logistics and supporting day-to-day office operations
• Experience providing customer service and communicating with diverse internal and external stakeholders while managing multiple priorities in a professional setting

Preferred Qualifications

• Associate or bachelors degree in business administration human resources communications public administration or a related field
• Three or more years of progressively responsible administrative experience supporting multiple leaders departments or functional areas
• Experience managing purchasing card transactions reconciling expenses or processing invoices in accordance with organizational policies or procedures
• Experience maintaining electronic or physical records in accordance with records management or retention policies
• Experience updating or maintaining departmental websites intranet pages or content management systems (CMS)
• Experience using enterprise systems (e.g. Workday or similar ERP systems) to support administrative processes
• Experience working in a higher education institution government agency or other large complex organization

Target Salary Range

$50000 to $60000 (Final salary offer will be determined based on knowledge skills and experience)

Benefits and Total Rewards

As part of UWMs commitment to supporting the success of our team members through positive experiences employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation sick leave (with no expiration) personal holiday and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life

Applications Instructions

Interested applicantsare required toapply online andprovide acover letterand resumeaddressingyour professional level work experience as it relates to all required and preferred qualifications.

Note: Applicants must complete all required fields and attach all required documents prior tosubmittingthe online of therequired documents listedprior to the application deadlinewill bemarked asincompleteand will not beconsidered.

In instances where the Search and Screen Committee is unable toascertainfrom the candidates application materials whether they meet any of the qualifications they may be evaluated as not meeting such from acover letter andresume will not bereviewed.

Finalist candidates(s)will be asked toprovide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.

Apply electronically by the application deadline date ofApril 5 2026. Questions about this position should be directed toAngelee Vangat.

Reasonable Accommodations
Pursuant to university policy UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability please contact or . This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWMis a State agency and subject to Wisconsins Open Records not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.

CBCand Reference Check Policy
Employment will require a criminal background the prevention of sexual misconduct seriously. As such you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For theUWMAnnual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or call UWMs Dean of Students Office Student Union 345 at for a paper copy.

Employment Authorization
In compliance with federal law all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.