Manager Technical Activities Strategic Governance (E6036)

Job Summary
The Manager Strategic Governance oversees the IEEE Technical Activities Board Governance needs and manages processes related to the on-going management of new motions edits tracking and compliance of governance procedures and documents such as the the TAB Operations Manual and related Society/Council governance documents are aligned properly with the IEEE requirements.

The incumbent in this position is expected to be a strategic partner in assisting TA Staff and Volunteers through the process of introducing changes to operating manuals as well as S/C by-laws and constitutions such as new programs changing procedures funding new activities etc. This position will actively engage with volunteers and staff within Technical Activities constituencies to recommend and support the development of effective governance structures around services programs and activities.

The individual will have significant interaction and work in collaboration with high-level IEEE volunteers and the professional staff at all levels across the organization to ensure management of the entire governance process including TAB TAB Committees and the nested TAB Units Committees and Societies/Councils.

This person will serve in a leadership role on the Strategic Programs & Governance team assisting with oversight of operations of the team managed by the Senior Director Strategic Programs & Governance will manage select volunteer facing and internal processes and procedures for the Governance team will serve as an advisor on Board-related matters across Technical Activities and will lead/manage other governance and Board-related special projects. This person is a problem solver an initiator and an implementer for improved operations and technology.

This role reports to the Senior Director Strategic Programs & Governance has two direct reports and significantly influences the work of others. The nature of the work is strategic and requires a detailed and sophisticated knowledge and understanding of IEEEs policies procedures practices and how to manage relationships across IEEE OUs and with volunteers. The role translates strategic priorities into functional plans. This individual is authorized to approve purchases contracts and expenditures up to $10000 for the IEEE and recommends annual budgetary needs.

Key Responsibilities

• Specific duties include but not limited to:
• Technical Activities Strategic Governance Management 50%
  • Manages governance functions related to the TAB its 20 Committees as well as assorted AdHoc committees (greater than 10 annually) and special projects.
  • Attends and provides support as needed to various Society and Technical Council governing bodies Technical Committee leadership and other OU groups. Serves as staff contact for society questions and provides advice and guidance on IEEE and TA processes.
  • Responsible for support of new OU governance structures including establishment of appropriate governance approval processes questions of program and product development financial issues membership issues and other related start-up issues.
  • Develops and maintains governance documents and serves as subject matter expert for IEEE and OU bylaws operations manuals policies parliamentary procedures elections. Leads cross-departmental teams involved in governance activities and requirements. Serves as subject matter expert in parliamentary procedures.
• IEEE Corporate Governance Communications 20%
  • Collaboration with and matrix reporting to the Staff Executive Corporate Activities on items related to TA Governance and/or items moving through the process and up to the IEEE Board of Directors on a regular basis including tracking reports analysis and meetings as requested will be entwined with the on-going activities of this position.
  • Pro-activity ensures TAB Governance compliance with IEEE Governance Operations and Manual changes
  • Communicates effectively with both Corporate and TA Leadership on issues of concern with potential IEEE changes and TA proposed changes
  • Provides governance advice and assistance with volunteer leaders and professional staff
• TAB Volunteer Governance Committee (GovCom) 10%
  • Partners with volunteer leaders and staff to draft and refine Governance related documents motions and presentations related to items
  • Drives decision-making in partnership with IEEE Corporate and TA stakeholders on Governance matters and procedures related to staff and volunteer leadership onboarding for Governance Specific Volunteers. Develops and delivers presentations related to onboarding ongoing resources/support and continuing professional development for the IEEE Technical Activities Board and its many committees
  • Influences and effectively communicates with IEEEs volunteer leaders and staff and thereby also facilitates problem-solving
• Business Management 10%
  • Manages the creation implementation and oversight of the Strategic Governance Team budget and forecasts
  • Leads and manages special projects to enable the delivery of transformational projects
• People Management 10%
  • Directly responsible for the motivation and oversight of the Strategic Governance staff team(s) including matrix coordination with IEEE Governance related OUs intra-departmental working groups and related project teams
  • Establishes a performance-oriented accountable team culture with appropriate performance appraisal and professional development
• Assists the Senior Director TA Strategic Programs & Governance with strategic initiative workflow planning and the department staffing
  • Provides ongoing support to the Senior Director TA Strategic Programs & Governance by assuming managerial responsibility for departmental projects requiring additional oversight or representation by senior departmental staff
• Other duties as directed

Travel Information

• 15-20% Domestic and International Travel including minimally three meetings per year and at least one weekend day each trip often two weekend days based on flight availability

Education

• Required: Bachelors degree or equivalent experience in a related field such as non-profit management
• Preferred: Masters or other advanced degree or certification in a related field such as non-profit management organizational governance etc

Work Experience

• Required: 7-10 years experience with non-profit management governance policies and procedures and/or parliamentary procedures
• Preferred: Experience in volunteer or client management and engagement (certification is a plus)
• Proficient in governance document management Roberts Rules of Order and/or parliamentary procedure (certification is a plus)

Skills and Requirements

• Must demonstrate a strong commitment to fostering a work environment built on trust professionalism strategic thinking and agility
• Must be a patient effective communicator who is able to establish and maintain relationships
• Demonstrated aptitude for effectively and efficiently working with volunteer leaders and staff for high-impact results
• Ability to handle multiple projects simultaneously with changing priorities meet deadlines and work cross-functionally to successfully guide them to completion
• Ability to effectively provide guidance and present recommendations
• Ability to excel in a fast-moving work environment among a diverse team as well as independently
• Must be committed to diversity and inclusion be culturally sensitive and adaptive to differing business environments
• Possesses excellent verbal written organizational skills and strict attention to detail
• Must demonstrate the highest degree of professionalism when dealing with sensitive and/or confidential matters; maintains confidentiality and have the highest integrity standards
• Must have a positive proactive work ethic
• Must be a technologically savvy worker who seeks out solutions to business challenges
• Mastery of Microsoft Office programs required and mastery of Google Apps for Business preferred
• Must be able to work during weekends and/or evenings as necessary
• Ability to travel 10%-15% of the year outside of the local region domestically as well as internationally with valid travel credentials.

Other Requirements:
As defined in IEEE Policies individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support this includes all persons in F (both CPT and OPT) J H L or O status.

For information on work demands and conditions required for this position please consult the reference document ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts managements right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.