OPS Administrative Specialist Office of the Dean

Gainesville, FL - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Classification Title:	OPS - Administrative Specialist
Job Description:	The OPS Administrative Specialist position serves as the principal assistant to the Dean and performs a variety of administrative duties requiring coordination with representatives of the College of Medicine the Health Science Center the University of Florida UF Health and external state federal and local agencies. The incumbent in this position is responsible for managing the Deans calendar and supporting the Deans day-to-day activities. This position is responsible for administrative activities within the Deans Office and assists with the development evaluation and implementation of policies and procedures for the Office of the Dean. About this Role: Provides executive-level administrative support to the Dean including managing a complex calendar coordinating daily activities preparing meeting materials and ensuring the Dean is fully briefed for meetings and engagements. Plans and coordinates high-level meetings events and retreats including scheduling venue coordination catering vendor management agenda preparation and meeting minutes. Serves as a liaison for the Deans Office coordinating initiatives and communications with College of Medicine leadership UF Health university leadership governmental agencies and external partners. Manages executive correspondence and inquiries reviewing and routing communications drafting responses for sensitive matters and serving as the primary point of contact for visitors and stakeholders. Supports special projects and office operations including preparing briefing materials coordinating faculty candidate and guest visits arranging travel and managing expenses reimbursements and office-related purchases.
Expected Salary:	$30 per hour
Preferred:	Knowledge of appropriate state of Florida/College of Medicine/University of Florida/Health Science Center rules and regulations. Experience working as an administrative assistant to a senior management level position. Knowledge of Microsoft Office and PeopleSoft software helpful. Ability to deal with the public in a tactful and courteous manner. Ability to work independently. Ability to plan organize and coordinate work assignments. Ability to communicate effectively both verbally and in writing.
Special Instructions to Applicants:	In order to be considered you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Required Experience:

Classification Title:OPS - Administrative SpecialistJob Description:The OPS Administrative Specialist position serves as the principal assistant to the Dean and performs a variety of administrative duties requiring coordination with representatives of the College of Medicine the Health Science Cente...

Classification Title:	OPS - Administrative Specialist
Job Description:	The OPS Administrative Specialist position serves as the principal assistant to the Dean and performs a variety of administrative duties requiring coordination with representatives of the College of Medicine the Health Science Center the University of Florida UF Health and external state federal and local agencies. The incumbent in this position is responsible for managing the Deans calendar and supporting the Deans day-to-day activities. This position is responsible for administrative activities within the Deans Office and assists with the development evaluation and implementation of policies and procedures for the Office of the Dean. About this Role: Provides executive-level administrative support to the Dean including managing a complex calendar coordinating daily activities preparing meeting materials and ensuring the Dean is fully briefed for meetings and engagements. Plans and coordinates high-level meetings events and retreats including scheduling venue coordination catering vendor management agenda preparation and meeting minutes. Serves as a liaison for the Deans Office coordinating initiatives and communications with College of Medicine leadership UF Health university leadership governmental agencies and external partners. Manages executive correspondence and inquiries reviewing and routing communications drafting responses for sensitive matters and serving as the primary point of contact for visitors and stakeholders. Supports special projects and office operations including preparing briefing materials coordinating faculty candidate and guest visits arranging travel and managing expenses reimbursements and office-related purchases.
Expected Salary:	$30 per hour
Preferred:	Knowledge of appropriate state of Florida/College of Medicine/University of Florida/Health Science Center rules and regulations. Experience working as an administrative assistant to a senior management level position. Knowledge of Microsoft Office and PeopleSoft software helpful. Ability to deal with the public in a tactful and courteous manner. Ability to work independently. Ability to plan organize and coordinate work assignments. Ability to communicate effectively both verbally and in writing.
Special Instructions to Applicants:	In order to be considered you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No