Highyag Clerk

Responsible for the correct shipment of all orders to customers and subsidiaries. Responsible for accurate export and trade related documentations errors in the documentation can result in enforcement actions and corporate fines. Responsible for the accuracy of incoming shipments i.e. part number cost etc. and inventory accuracy.

Confidential Information:Pricing customer listing material used

Contact with Others: Internal Supervisor level and below Sales Schedulers Production Finance Trade Compliance

External Freight Forwarders carriers and drivers

Errors: Errors in shipments can cause incorrect or incomplete shipments or products shipped to the incorrect locations. Packaging errors can lead to damaged products and warranty returns. Errors in export and other trade related documentation can cause non-compliance with internal and governmental regulations and could lead to enforcement actions and corporate fines.

Performance is Satisfactory When:

Receiving

• All packing lists and/or pertinent paperwork are signed and dated.
• Appropriate salespeople notified immediately upon receipt of priority shipments
• Copies of packing lists and pertinent paperwork are maintained for six months.
• Work with accounting to reconcile problems that arise with the Highyag inventory to the proper inventory location in a timely manner

Shipping

• Package and ship all domestic and international sales orders special products documents and materials. Follow all packaging and shipping procedures and work instructions. Verify counts descriptions serial numbers country of origin and labeling.
• Review packing lists for shipping instructions shipment method and documentation requirements.
• Prepare all export and other trade related documentation in accordance with internal and governmental requirements. Assure accuracy of all documentation line items descriptions forms and package content.
• Enter accurate shipping information into ERP system.
• Manage carrier manifest process and package pickup. This includes: processing packages through appropriate shippers manifest process (including airway bill with each package); arranging for carrier pick-ups; providing end-of-day documentation to each carriers driver.
• Ensure proper distribution of paperwork and airway bills to correct salesperson for all international shipments.
• Maintain proper storage of all documents for shipments in the shipping folder.
• Support internal customers with schedule changes freight inquiries and document inquiries.
• Provide all necessary shipping and customs documentation to Freight Forwarder/Carriers (including commercial invoices USMCA Certifications Bill of Lading Packing list etc.)
• Prepare filing with the government (ACE).

Inventory

• Conduct quarterly inventory counts of the Highyag US Inventory.
• Re-package any inventory that is sold per piece that arrived packaged in packs.
• Ensure all parts are labeled and can be easily found by any shipper.
• Keep inventory accurate by material number order both in the room and storage building.

Other

• Import declaration forms for Highyag repairs
• Review and approve pro-forma invoices prior to shipments from Highyag GmbH.
• Complete shipper duty verification for 7501 for shipments coming from Highyag GmbH.

Education & Experience

• Education: High School Diploma or equivalent required.
• Export control and hazardous material certification desired
• Experience: 5-7 years shipping and/or receiving experience preferred in an organization that utilizes a computer-based reporting system.
• Knowledge of import/export practices and regulations desired.
• Knowledge of DOT regulations is desired. Forklift experience desired.

Skills & Other Requirements

• Well-developed organizational computer data entry skills.
• Ability to work with minimal supervision and adjust to daily work requirements.
• Excellent customer service skills including telephone techniques listening skills sense of urgency and enthusiasm.
• Excellent verbal and written communication skills; ability to communicate effectively with end-users and management.
• Must be physically capable of lifting/moving lb. Packages.
• Proficient math skills.
• Able to handle diverse high volume detailed tasks with minimal supervision.
• Able to understand and complete export shipping documents

Working Conditions

Working Conditions: Range from receiving and packaging on the shop floor to detailed documentation and data entry.

Mental/Visual Demand: Must have a high degree of flexibility and proficiency while working on many tasks in parallel; the ability to successfully manage requests and tasks for both internal customers and external service providers; ability to collect and analyze pricing and other information from carriers and make recommendations to management.

Physical Requirements

Must be physically capable of routinely lifting/moving up to 35lb packages; and 50lb packages with assistance.

Safety Requirements

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location this position may be responsible for the execution and maintenance of the ISO 9000 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

CultureCommitment

Ensure adherence to companys values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity Create an Environment of Trust

Collaboration Innovate Through the Sharing of Ideas

Accountability Own the Process and the Outcome

Respect Recognize the Value in Everyone

Enthusiasm Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law.