Warehouse Manager

JOB SUMMARY:

The Warehouse & Inventory Manager is responsible for the strategic oversight and daily operations of the organizations warehouse materials inventory tools and equipment. This role ensures that field staff and volunteers have the materials supplies and equipment necessary to complete projects safely efficiently and on schedule.

The Warehouse & Inventory Manager may also provide leadership and guidance to technicians and volunteers utilizing warehouse resources to ensure materials tools and equipment are distributed and returned according to established procedures.

The Warehouse & Inventory Manager oversees procurement inventory control warehouse logistics and tool/equipment tracking while maintaining accurate inventory and cost records within the organizations ERP system. This position works closely with operations leadership project managers technicians and vendors to support program delivery and operational efficiency.

This role also ensures warehouse safety equipment reliability cost-effective purchasing and a high level of service to staff and volunteers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Warehouse Operations & Inventory Management

Oversee daily warehouse operations including receiving storage organization and distribution of materials tools equipment and supplies.

Maintain accurate inventory records and ensure timely processing of inventory transactions in the ERP system.

Monitor and manage inventory levels to ensure adequate supply for field operations while minimizing excess inventory and waste.

Conduct regular cycle counts and inventory reconciliation to maintain inventory accuracy.

Lead semi-annual full physical inventory audits.

Develop and maintain organized warehouse systems including labeling storage processes and inventory controls.

Maintain a clean safe and efficient warehouse environment.

Procurement & Vendor Management

Serve as the primary liaison between the organization and vendors for materials tools supplies and equipment.

Obtain competitive quotes and manage purchasing to ensure quality availability and cost control.

Manage ordering shipment tracking and delivery coordination.

Develop and maintain relationships with vendors and suppliers.

Monitor purchasing patterns and identify opportunities for cost savings or improved efficiency.

Tool & Equipment Management

Maintain accurate inventory of all organizational tools and equipment.

Track and manage tool and equipment distribution to field staff and volunteers.

Reconcile tools and equipment upon job completion.

Maintain service schedules and maintenance logs for all tools and equipment.

Coordinate repair replacement and preventative maintenance to ensure operational readiness.

Communicate with technicians regarding truck stock and job readiness needs.

Operational & Program Support

Collaborate with operations leadership and project teams to forecast materials needed for projects.

Ensure technicians and volunteers have materials and tools ready for scheduled work.

Track materials usage across projects and programs for cost allocation and reporting.

Provide backend administrative and accounting support related to purchasing inventory tracking and project materials.

Staff Support & Customer Service

Provide responsive and professional service to staff volunteers and vendors.

Support volunteer build days by preparing and staging tools and materials.

Communicate regularly with field technicians regarding material availability and equipment needs.

Notify leadership of safety concerns warehouse maintenance issues equipment problems or operational risks.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

MINIMUM QUALIFICATIONS:

Strong knowledge of warehouse operations inventory control and logistics management.

Experience with ERP or inventory management systems.

Proficiency with Microsoft Office (Word and Excel).

Strong organizational and time management skills.

Ability to track purchasing trends and inventory costs.

Ability to manage multiple priorities in a fast-paced environment.

Strong communication and vendor relationship management skills.

Knowledge of residential construction materials tools and equipment preferred.

EDUCATION AND EXPERIENCE:

High School diploma or GED required.

Minimum 57 years of warehouse logistics or inventory management experience.

Minimum 35 years of experience with inventory control systems or ERP systems.

Experience working with construction materials tools and equipment strongly preferred.

Experience supporting construction home repair or field service operations preferred.

Must have valid drivers license and ability to be insured under the agencys vehicle policy.

Forklift certification or ability to obtain certification required.

PHYSICAL AND MENTAL DEMANDS:

Frequent standing walking bending and lifting.

Lifting and carrying materials up to 50 pounds.

Climbing ladders as necessary.

Operating warehouse equipment such as forklifts.

Working in varying indoor warehouse temperature environments.

Standing for extended periods while processing inventory and preparing materials.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

WORKING ENVIRONMENT:

The work environment includes a combination of warehouse loading dock and occasional outdoor conditions when receiving or distributing materials. The position may be exposed to varying temperatures dust noise from equipment and construction-related materials typical of a warehouse supporting residential construction activities.

The role requires regular movement throughout the warehouse including standing walking bending lifting materials and operating warehouse equipment. Periods of desk-based work may also occur while processing inventory transactions coordinating purchasing and managing records within inventory management or ERP systems.

The pace of work may vary depending on project schedules material deliveries and operational needs. The position requires the ability to prioritize tasks manage multiple requests and maintain organization and accuracy in a fast-paced operational environment.

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.