Project Coordinator
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Job Location:
Newton, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
Job Summary
The Project Administrator/Assistant provides administrative and coordination support to project teams to ensure projects are well resourced delivered on time within scope and within budget. This role assists with documentation interviewing and onboarding of hired resources scheduling communication and reporting across all phases of the project lifecycle.
Key Responsibilities
* Provide administrative support to Project Managers and project teams
* Support internal departments with administrative tasks
* Assist in project scheduling resource coordination scheduling meetings and interviews and task tracking
* Schedule meetings appointments and manage calendars
* Assist with interview schedule arrangements and communications with internal recruiting agents
* Assist with data entry record-keeping and database management
* Coordinate project meetings prepare agendas take minutes and track action items
* Prepare and maintain project documentation and presentations including plans schedules reports and contracts
* Monitor project timelines and highlight potential risks or delays
* Communicate project updates to stakeholders as required
* Support compliance with company policies procedures and project standards
* Assist with procurement processes and vendor coordination
* Support budget tracking invoicing and expense reporting
* Maintain project filing systems and ensure document version control
* Handle confidential information with professionalism
* Perform other administrative duties as assigned
The Project Administrator/Assistant provides administrative and coordination support to project teams to ensure projects are well resourced delivered on time within scope and within budget. This role assists with documentation interviewing and onboarding of hired resources scheduling communication and reporting across all phases of the project lifecycle.
Key Responsibilities
* Provide administrative support to Project Managers and project teams
* Support internal departments with administrative tasks
* Assist in project scheduling resource coordination scheduling meetings and interviews and task tracking
* Schedule meetings appointments and manage calendars
* Assist with interview schedule arrangements and communications with internal recruiting agents
* Assist with data entry record-keeping and database management
* Coordinate project meetings prepare agendas take minutes and track action items
* Prepare and maintain project documentation and presentations including plans schedules reports and contracts
* Monitor project timelines and highlight potential risks or delays
* Communicate project updates to stakeholders as required
* Support compliance with company policies procedures and project standards
* Assist with procurement processes and vendor coordination
* Support budget tracking invoicing and expense reporting
* Maintain project filing systems and ensure document version control
* Handle confidential information with professionalism
* Perform other administrative duties as assigned
Required Skills and Qualifications
* Diploma or Bachelors degree in Business Administration Project Management Behavioral Psychology or a related field
* Proven experience in an administrative or project support role
* Strong organizational and time-management skills
* Excellent written and verbal communication skills
* Proficiency in Microsoft Office (Word Excel PowerPoint Outlook)
* Familiarity with project management tools (e.g. MS Project Asana Jira or similar)
* Proven experience in an administrative or office support role
* Strong organizational and multitasking abilities
* Excellent written and verbal communication skills
* High attention to detail and accuracy
* Ability to work independently and as part of a team
* Dynamic Collaboration
* Office Administrator
* Conflict Resolution
* Effective Time management
* Interpersonal skills
Preferred Qualifications
* Familiarity with basic accounting or HR support tasks
* Customer service experience
* Certification in Project Management (e.g. PMP PMC CAPM PRINCE2 Foundation)
* Experience working in engineering or corporate project environments
* Experience using office management software and databases
* Knowledge of basic budgeting and financial tracking
Key Competencies
* Organization and planning
* Problem-solving
* Team collaboration
* Adaptability
* Confidentiality and professionalism
* Time management
* Professionalism and discretion
* Reliability
* Adaptability
Working Conditions
* On site office-based
* Light travel may be required
* May require occasional overtime to meet project deadlines
* Diploma or Bachelors degree in Business Administration Project Management Behavioral Psychology or a related field
* Proven experience in an administrative or project support role
* Strong organizational and time-management skills
* Excellent written and verbal communication skills
* Proficiency in Microsoft Office (Word Excel PowerPoint Outlook)
* Familiarity with project management tools (e.g. MS Project Asana Jira or similar)
* Proven experience in an administrative or office support role
* Strong organizational and multitasking abilities
* Excellent written and verbal communication skills
* High attention to detail and accuracy
* Ability to work independently and as part of a team
* Dynamic Collaboration
* Office Administrator
* Conflict Resolution
* Effective Time management
* Interpersonal skills
Preferred Qualifications
* Familiarity with basic accounting or HR support tasks
* Customer service experience
* Certification in Project Management (e.g. PMP PMC CAPM PRINCE2 Foundation)
* Experience working in engineering or corporate project environments
* Experience using office management software and databases
* Knowledge of basic budgeting and financial tracking
Key Competencies
* Organization and planning
* Problem-solving
* Team collaboration
* Adaptability
* Confidentiality and professionalism
* Time management
* Professionalism and discretion
* Reliability
* Adaptability
Working Conditions
* On site office-based
* Light travel may be required
* May require occasional overtime to meet project deadlines
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
CCO is transforming consulting by prioritizing outcomes and rapid implementation.
