Company Secretarial Paralegal Edinburgh or Glasgow

FullTime Permanent Hybrid (after initial officebased period)

About the Employer

Our client is an established professional services organisation operating across multiple UK locations. They provide highquality advisory and governance support with a strong focus on professionalism accuracy and client care. The organisation promotes a collaborative and peoplecentred culture where colleagues are supported to thrive and contribute to a positive working environment.

The Opportunity

We are supporting our client in recruiting a Paralegal (Company Secretarial Services) to join their corporate governance and company secretarial support function. This fulltime permanent position will work closely with legal and advisory teams supporting statutory compliance company administration and client service delivery.
The role will initially be officebased with hybrid working available once established.

Key Responsibilities

Company Secretarial & Statutory Compliance

• Oversee the daytoday requirements of the organisations company secretarial programme.
• Maintain statutory registers and update company books in electronic and physical formats.
• Draft and lodge statutory filings at Companies House including confirmation statements director appointments/resignations and share allotments.
• Assist in the incorporation of new companies and act as the first point of contact for formationrelated queries.

Governance Documentation & Records

• Draft board minutes written resolutions and other governance documents.
• Maintain internal databases to ensure compliance deadlines are met.
• Prepare company profile reports using statutory information filed with Companies House.

Client & ThirdParty Liaison

• Serve as the first point of contact for company secretarial clients responding to queries professionally and proactively.
• Liaise confidently with third parties by email telephone and in person.

Onboarding & Compliance

• Support new client onboarding including identity verification and antimoneylaundering requirements.
• Keep relevant team members updated throughout the process.

Skills & Experience Required

Essential

• Experience in a paralegal company secretarial or corporate administration role.
• Strong organisational skills with excellent accuracy and attention to detail.
• Confident user of Microsoft Office and digital administration systems.
• Ability to manage multiple priorities use initiative and work independently.
• Professional communication skills and discretion when handling confidential information.

Desirable

• Experience within legal governance financial or broader professional services environments.
• Familiarity with Companies House processes or company secretarial platforms.