Legal Operations Specialist

Role Purpose: As part of the Legal Services team within Legal Operations the Legal Operations Specialist supports the efficient day-to-day functioning of the Legal Department. The role combines administrative support to senior legal leaders with operational support for Legal Operations processes systems and initiatives. The position contributes to ensuring smooth internal service delivery maintaining legal documentation and workflows and supporting engagement learning and communication activities across the Legal function.

Accountabilities:

Executive & Administrative Support

• Provide administrative support to senior members of the Legal Department.
• Manage complex calendars in MS Outlook including scheduling and coordination of recurring and ad hoc meetings.
• Organize and support team meetings including preparation of agendas minutes presentation materials and circulation of pre-reads.
• Facilitate virtual meetings using MS Teams and Zoom.
• Coordinate travel arrangements and manage expense submissions.
• Provide general administrative support to Legal teams including document formatting and preparation using MS Office and collaboration tools.

Contract & Document Management

• Monitor contract and document workflows to ensure timely progression and compliance with internal processes.
• Support contract execution including coordination of electronic signatures using DocuSign.
• Maintain and organize legal documentation within the companys document repositories and contract management systems.
• Ensure accurate electronic filing and document version control.

Legal Operations & Process Support

• Support the documentation implementation and continuous improvement of Legal Operations processes.
• Assist with maintaining Teams folders SharePoint sites metadata organizational charts and other departmental repositories.

Engagement Learning & Communications

• Support engagement and internal communication initiatives within the Legal Department.
• Coordinate logistics for training sessions workshops and departmental events.
• Track attendance gather feedback and support follow-up activities such as surveys and reporting.

Qualifications :

• minimum 3 years of experience in an administrative or operational support role. Experience within a law firm or in-house legal department is an advantage.
• Bachelors degree in Business Administration or a related field.
• Strong digital literacy and comfort working with modern workplace technology including AI tools.
• Proficiency in Microsoft Office applications including SharePoint.
• Experience with collaboration and virtual meeting platforms such as MS Teams and Zoom.
• Experience with document management or contract management systems is an advantage.
• Ability to quickly learn and adapt to new digital tools and processes.
• Fluency in English; additional languages are a plus.
• Strong service orientation and ability to build trusted relationships across teams and functions.
• High level of discretion and ability to manage confidential information.
• Excellent organizational and time-management skills with the ability to prioritize multiple tasks and deadlines.
• Strong attention to detail with a proactive and solution-oriented mindset.
• Excellent communication and stakeholder management skills.
• Ability to work independently as well as collaboratively in international and cross-functional teams.

Additional Information :

What We Offer:

• An environment where every voice matters professional growth is encouraged and work-life balance is prioritized.
• Comprehensive benefits package including health and wellness coverage tailored to your location.
• Learning and development opportunities wellness programs employee assistance programs and additional benefits in accordance with local practices.
• Dynamic and international team with great atmosphere
• Possibilities to learn and grow
• High quality office environment
• Possibility of working from home 

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment hiring training promotion or any other employment practices for reasons of race color religion gender national origin age sexual orientation marital or veteran status disability or any other legally protected status.

#LI-Hybrid

Remote Work :

No

Employment Type :

Contract