Job Title: CFO/Business Manager

Exemption Status/Test: Exempt/Executive

Reports to: Superintendent

Pay Grade: AP-3

Dept./School: Executive Leadership Team

Revised: January 2023

Primary Purpose:

Responsible for oversight of all financial and business affairs of the district. Provide leadership for the districts financial services activity to ensure legally sound and effective management practices. Direct and monitor the management and investment of all district funds and ensure they are adequately protected. Serve as financial and budget advisor to the superintendent and board of trustees.

Qualifications:

Education/Certification:

Bachelors degree in business accounting or other related field

Masters degree preferred

3-5 years of school business experience preferred

Special Knowledge/Skills:

Advanced knowledge of school finance budgeting accounting systems and economics

Knowledge of information/data processing systems and financial applications

Ability to resolve conflict listen and appropriately respond to concerns

Demonstrated leadership skills

Ability to manage budget and personnel

Ability to implement policy and procedures

Ability to interpret data

Excellent communication public relations and interpersonal skills

Major Responsibilities and Duties:

Financial Management

1. Ensure preparation and integrity of all district general accounting records and related financial reports using accepted standards for school accounting as prescribed by the Texas Education Agency.
2. Develop long-range and short-term objectives for districts business operations and prepare district budget. Monitor budget variances and oversee budget adjustments.
3. Act as financial advisor to the superintendent and board of trustees and keep them informed of the financial condition of the district.
4. Maintain the districts investment portfolio. Supervise and coordinate the investment of all available funds to the best interest of the school district and ensure that these funds are adequately protected against loss at all times.
5. Ensure that all financial obligations of the school district (accounts payable notes payable bonded indebtedness and payroll) are met on a timely basis.
6. Implement and maintain internal control procedures to ensure the safeguarding of assets and reliability of accounting data and to promote operational efficiency and ensure adherence to prescribed procedures.
7. Oversee the auditing program for all district funds and work cooperatively with the districts independent and internal auditors in conducting periodic audits.
8. Administer the business office budget and ensure that programs are cost effective and funds are managed prudently.
9. Determine cash available for investment and payment of bills based on daily analysis of cash flow.
10. Oversee monthly bank reconciliations for all accounts. Review reconciliations of vendor and payroll clearing accounts.
11. Plan and conduct needs assessments for improvement of district business operation. Ensure that business operations support the districts goals and objectives and provide leadership to achieve cost-effective practices throughout the district.

Policies Reports and Law

1. Review and recommend appropriate policies administrative regulations and administrative practices for the areas supervised.
2. Implement the policies established by federal and state laws State Board of Education rule and local Board policy in the areas assigned.
3. Compile maintain and file all physical and computerized reports records and other documents required including preparing and evaluating monthly financial statements and related budget reports preparing quarterly and final reports for all federal funds and grants developing semi-annual financial information for submission of data to TEA and preparing and publishing comprehensive annual financial report in compliance with Association of School Business Officer (ASBO) standards.

Personnel Management

1. Develop training options and improvement plans for department staff to enhance the effectiveness of department operations.

Other

1. Attend board meetings and make presentations when appropriate and/or requested.

Supervisory Responsibilities:

Supervise the purchasing/accounts payable specialist(s).

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion: Repetitive hand motions frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Required Experience:

Chief