Secretary to Principal Longfellow Elementary School

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Job Summary:

To provide administrative and clerical support to school site administrator and assigned personnel; to communicate information regarding school and/or district functions; and to ensure compliance with financial legal and administrative requirements of assigned functions.

Key Responsibilities:

• Perform secretarial functions (i.e. typing filing recordkeeping etc) for the purpose of assisting school administrator and assigned personnel
• Respond to inquiries (students parents teachers district personnel general public etc) to communicate procedures information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
• Compile data from a variety of sources (i.e. timesheets requisitions student enrollment student attendance cash deposits etc) and prepare reports ensuring accuracy and compliance with financial legal and/or administrative requirements
• Compose documents and/or written materials (i.e. correspondence newsletters memos minutes etc) to communicate and convey information to students parents teachers etc
• Process and/or prepare documents and materials (i.e. PARFs requisitions timesheets transcripts incoming/outgoing mail etc) to disseminate information in compliance with district state and/or federal regulations
• Schedule and coordinate activities (i.e. appointments meetings calendars etc) for assigned personnel
• Secure substitute personnel as needed to ensure staffing requirements are met for the efficient operation of site activities
• Establish and maintain accurate site files and records in accordance with district state and/or federal regulations
• Maintain and order supplies and materials ensuring availability; monitor budget expenditures in compliance with district state and/or federal guidelines
• Regular and on-time attendance required
• Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit
• May direct or guide other personnel assigned to site
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School education or equivalent
• Previous related work experience

Preferred Qualifications:

• Public school experience

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name served by strength and need and graduates ready for college career and community
• Moderate proficiency in typing with good accuracy
• Computer proficiency to include use of basic software applications (Word Excel etc)
• Ability to establish and maintain effective relationships with students parents site personnel district personnel and general public
• Must enjoy working with students teachers and parents and have an understanding of pupil problems
• Ability to evaluate situations and make decisions in absence of site administrator
• Ability to communicate effectively (verbal and written); maintain confidentiality
• Ability to organize prioritize take initiative direct own workloadand meet deadlines while working with frequent interruptions and minimum supervision
• Knowledge of school district policies and procedures beneficial

Work Environment & Physical Requirements:

• Typically based in the schools main office or administrative area
• Frequent contact with students parents teachers and administratorsrequiring strong interpersonal and communication skills
• Regularly interacts with the principal assistant principal faculty and district personnel.
• Manages multiple tasks simultaneouslyanswering phones handling paperwork scheduling etc.
• May need to deal with disciplinary issues upset parents or urgent administrative tasks The mention of software is addressed in the Skills & Competencies section so not needed
• Positions in this classification often require physical activities such as stooping kneeling crouching standing walking and sitting
• Occasional lifting or carrying files books etc up to 40 lbs
• The job involves finger or manual dexterity repetitive finger motion speaking hearing seeing (with correction) and focusing ability

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal state and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees applicants or any other covered persons because of race color religion creed national origin or ancestry ethnicity sex (including gender pregnancy sexual orientation and gender identity) age physical or mental disability citizenship past current or prospective service in the uniformed services genetic information or any other characteristic protected under applicable federal state or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.

Required Experience:

Staff IC