Executive Secretary

Milwaukee, WI - USA

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

The Executive Secretary provides high-level administrative support to senior executives within the insurance company. This role manages schedules communications and documentation ensuring smooth day-to-day operations and supporting strategic initiatives. The Executive Secretary serves as a liaison between executives staff clients and stakeholders maintaining professionalism and confidentiality at all times.

Key Responsibilities:

Manage and maintain executives calendars appointments and meetings.
Coordinate internal and external communications including emails phone calls and correspondence.
Prepare review and edit documents reports presentations and insurance-related materials.
Organize travel arrangements itineraries and expense reports for executives.
Act as a liaison between executives and employees clients and partners ensuring timely communication.
Assist in organizing corporate events board meetings and company functions.
Maintain confidential files and records ensuring compliance with company policies and insurance regulations.
Conduct research compile data and prepare reports as requested by executives.
Support ad-hoc projects including coordination with insurance operations compliance and client relations teams.

Qualifications:

Proven experience as an executive secretary executive assistant or professional preferably in insurance or finance.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and office management software.
Excellent organizational time-management and multitasking skills.
Strong written and verbal communication skills.
High level of discretion and confidentiality.
Professional demeanor and strong interpersonal skills.