Program Operations Specialist, Lab Medicine & Pathology Facilities

Job Description

Who were looking for:

The UW Medicine - Department of Laboratory Medicine & Pathology (DLMP) in Seattle WA has a fantastic opportunity for a Program Operations Specialist with the Facilities Team.

The Program Operations Specialist serves as a key liaison advisor and operational partner for all facilities space and asset management initiatives within the DLMP. This role supports both immediate and long-term departmental priorities by guiding strategic facilities planning ensuring operational excellence and aligning projects with DLMP School of Medicine and UW Medicine objectives.

The position provides leadership and oversight for the multi-year development of the Renton/Central Lab including contract and vendor management construction coordination building operations regulatory compliance and lab move in phases. It also leads comprehensive asset management programs for department equipment and resources exceeding $100 million.

In collaboration with the Assistant Director of Facilities the Program Operations Specialist contributes to space planning renovation projects budgeting procurement and stakeholder coordination across multiple DLMP locations. The role also supports Facilities Team leadership through staff mentorship workload coordination performance feedback and participation in hiring and team development.

Work schedule:

• 100% FTE
• Work schedule to be discussed with the hiring manager
• Day shift

What youll contribute:

Project Management Facilities and Ongoing Site Maintenance

• Lead and coordinate departmental laboratory and administrative relocations to ensure continuity of operations and minimize disruption across multiple sites.
• Oversee and manage multi-year multi-phased build of Central Lab in Renton.
• Advise and guide high-impact facility projects including redesign and reconfiguration of laboratory and administrative spaces to meet the evolving operational and strategic needs of a nationally recognized laboratory testing organization.
• Oversee ongoing site maintenance efforts in collaboration with facilities stakeholders ensuring alignment with operational priorities and institutional policies.
• Represent DLMP in safety initiatives committees and compliance reviews providing input to enhance workplace safety and regulatory adherence.
• Act as a subject-matter advisor for departmental operational planning risk mitigation and facility process improvement for leadership.
• Contribute to continuous improvement efforts by identifying process gaps recommending enhancements and supporting the implementation of approved changes.
• Plan and execute by facilitating communication tracking milestones and assisting with issue resolution in collaboration with leadership.

Asset Management

• Serve as a liaison and advisor on all matters related to departmental asset management and compliance.
• Oversee and provide guidance on the management of equipment and assets valued at more than $100 million ensuring alignment with University School of Medicine and Upper Campus Equipment Management Office policies.
• Oversee on audit preparedness coordinate inventories and manage compliance reporting to University State and Federal agencies.
• Provide consultation to managers and faculty regarding asset life cycle management and actions of any discrepancies and issues.
• Design and develop process improvements to enhance accuracy efficiency and compliance in asset management practices.

Renovation Space Utilization and Facilities Coordination

• Oversee space planning renovation and redesign initiatives for laboratory and administrative areas with priority of Central Lab ensuring alignment with departmental strategic objectives.
• Collaborate with internal and external stakeholders as a DLMP representative including UW School of Medicine UWMC HMC University leadership and external organizations leasing space ensuring productive and professional collaboration. Advise and act on with stakeholders on best practices compliance requirements timelines and risk mitigation related to facilities space planning and asset management initiatives.
• Oversee the submission and ongoing maintenance of campus mapping systems and other space management databases.
• Oversee the progress of renovation projects facility repairs and work orders providing strategic recommendations and detailed updates to departmental leadership with primary focus on Central Lab.
• Prepare and analyze space utilization data to inform strategic planning and decision-making for the Department School of Medicine and University.
• Lead and provide guidance on facility-related needs across multiple off-site departmental locations ensuring consistency and operational efficiency.
• Provide advice to leadership on long-term space utilization capital planning and facility improvement initiatives.

Procurement Team Support

• Serve as a major contributor to DLMPs procurement team supporting equipment orders budget oversight and updates to UW Workday or other relevant systems.
• Lead and manage implementation of procurement facilities and asset management processes policies and systems for both internal and external stakeholders.
• Provide guidance training and mentorship to departmental staff on procurement and asset management practices.
• Consult and support leadership on actions to align procurement activities with departmental strategic initiatives budget requirements and operational priorities.

Lead Responsibilities

• Provide mentorship and oversight to staff by sharing knowledge processes and institutional best practices.
• Make decisions in the direction of projects and direct staff work assignments based on these decisions.
• Assist the AD with staff time management.
• Support the AD with performance management by providing feedback for annual performance evaluations and corrective action.
• Assist the AD with the hiring process including participating in interviews and providing candidate feedback.

What youll need:

• Bachelors degree in Construction Management Business Administration Building Science Public Administration or other related field. Experience may substitute for education.
• In-depth knowledge of clinical and/or research space/layout requirements facilities operations and maintenance asset management and procurement and contracting processes.
• Five (5) years combination of the following experience:
  • Knowledge of building systems (e.g. HVAC electrical plumbing).
  • Experience with project management and ability to manage multiple major projects concurrently.
  • Ability to work with internal and external stakeholders.
  • Experience with vendor management/coordination and contract negotiation.
  • Demonstrated ability to lead staff and provide direction mentorship and constructive feedback.

Desired qualifications:

• Experience coordinating day-to-day operations building maintenance repairs and preventive maintenance programs.
• Experience supporting or coordinating facility renovation construction or relocation projects.
• Proficiency with asset management systems or databases (e.g. Workday Maximo or similar).

What we offer:

• Vacation time and sick time off that accrue monthly including 12 paid holidays.
• State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.
• Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.
• Excellent healthcare dental disability retirement and other plan options.
• Lots of free fantastic fitness healthy eating finance and stress reduction classes offered through the Whole U.
• And much more!

About the Department of Laboratory Medicine & Pathology:

A regional resource for clinical laboratory services required for innovative patient care research and educational programs the Department of Laboratory Medicine & Pathology at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training world-class research initiatives and a commitment to community service we serve labs and medical facilities both nationally and internationally.

Please visit our website to learn more about our department.

About UW Medicine:

UW Medicine is Washingtons only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicines mission is to improve the health of the public by advancing medical knowledge providing outstanding primary and specialty care to the people of the region and preparing tomorrows physicians scientists and other health professionals.

All across UW Medicine our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful welcoming environment where every patient family student and colleague is valued and honored. Nearly 29000 healthcare professionals researchers and educators work in the UW Medicine family of organizations that include Harborview Medical Center UW Medical Center - Montlake UW Medical Center - Northwest Valley Medical Center UW Medicine Primary Care UW Physicians UW School of Medicine and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.