Administrative Apprentice, Special Events
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Description:
This is a full-time position. The apprentice will work closely with the Special Events Staff to provide a key role in event development and logistical support. This may include event ideation venue research coordinating/collaborating with internal partners designing and managing invitations RSVPs event timelines catering and other administrative duties as assigned. The apprentice may have the opportunity to serve as the primary project manager for select events.
The salary is $18.50 per hour for 40 weeks or a contracted amount of $29600.00 for the school year.
About the Professional Apprentice Program: This program provides immersive training for emerging performing arts technicians and administrators addressing the need for practical training in the field. For over four decades it has prepared recent graduates early-career professionals and individuals undergoing career transitions for employment in the cultural sector. This is achieved through hands-on experience professional development and networking and mentorship opportunities.
Details can be found on the Juilliard Websites Professional Apprentice Program Page.
Working at Juilliard:
Founded in 1905 The Juilliard School is a world leader in performing arts education. The schools mission is to provide the highest caliber of artistic education for gifted musicians dancers and actors from around the world so that they may achieve their fullest potential as artists leaders and global citizens.
Excellence and professionalism are important guides in how we go about our work but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest and we also thrive because we enjoy each others company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence creative enterprise and equity diversity inclusion and belonging.
We encourage you to read more about how we achieve our mission on our website .
Role Responsibilities:
- Assist the Special Events Director Senior Manager and Associate Manager with ideating planning and executing in-person and occasionally virtual events including creative brainstorming communicating with key stakeholders crafting invitations and coordinating catering facilities requests décor event staffing and check-in photography and audiovisual equipment as well as troubleshooting during event.
- Work closely with other Development colleagues to assist with and coordinate events (Major Gifts Annual Giving Alumni etc.).
- Design and coordinate approvals for event invitations (both physical and electronic) and invitation lists: gather invitees names and addresses execute mailings in a timely manner track RSVPs.
- Assist in creating and producing in-house print collateral for various events as needed.
- Assist in planning for our annual benefit the Juilliard Celebration: A Benefit for Scholarship.
- Communicate effectively with numerous in-house departments to facilitate and request staff equipment delivery schedules approvals etc.
- Communicate with sensitivity patience and a high-level of professionalism with high-level donors trustees and other VIPs.
- Conduct relevant event research on other institutions venues etc. as needed.
- Provide general administrative support for the department as necessary.
Minimum Requirements:
- Bachelors Degree or related professional experience and transferable skills or a combination of both.
- Very strong attention to detail ability to multi-task and time-management skills.
- Ability to handle direction and follow instructions in a fast-paced environment while also solving problems and making decisions independently.
- Excellent interpersonal communication skills and professional demeanor particularly in dealing with Board members and other VIP donors and guests.
- Strong writing and editing skills.
- The ideal candidate is friendly and poised creative extremely organized and an enthusiastic team player who displays discretion patience and initiative.
- The apprentice will interact with students faculty alumni board members and other high-level donors throughout the yearemotional intelligence and sensitivity to ones surroundings and audience is key.
- A background in the performing arts or arts administration is preferred and candidates with project management event planning or stage management experience seeking to expand their existing skillset are encouraged to apply.
- Solid computer skills using software applications including Zoom Word Excel and Outlook and strong written and interpersonal skills are helpful and preferred.
- Experience with a donor database system or event-planning software is helpful but not required.
- Ability to work evening/late-night and weekend events as needed.
Benefits:
- All Juilliard performances are free to Juilliard employees.
- Discounts on day-of tickets to partner organizations at the Lincoln Center campus.
- Tuition-free Extension classes. Feel free to browse available courses here.
- Generous paid time off including personal leave sick leave and scheduled school holidays.
- A culture of excellence best practice and employee engagement with like-minded colleagues.
Nondiscrimination Policy:
The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty staff students and other members of the Juilliard community and does not discriminate on the basis of actual or perceived race color religion creed age sex national origin alienage ancestry citizenship sexual orientation or preference gender identity physical or mental disability medical condition predisposing genetic characteristics marital status partnership status or any other basis prohibited by applicable local state or federal law. This nondiscrimination policy covers but is not limited to recruitment hiring training benefits rates of pay and other forms of compensation as well as student admission access and treatment in school programs and activities.
Key Skills
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About Company
Founded in 1905, The Juilliard School is a world leader in performing arts education. Juilliard offers undergraduate and graduate degrees in dance, drama, and music.
