Administrative Assistant IV

AECOM is seeking an Administrative Assistant to be based Waterloo IA.

The responsibilities of this position include but are not limited to:

• Prepares or proofs correspondence forms spreadsheets or documents schedules meetings makes travel arrangements and/or maintains inventory of office supplies.
• Familiar with standard concepts practices and procedures within technical writing communications or marketing fields.
• Relies on experience and judgment to plan and accomplish more complicated goals.
• Uses Word Excel PowerPoint Outlook Bluebeam and other programs to accomplish work.
• Manager of Administrative Department personnel in office.  Excellent interpersonal organizational written and verbal communication skills.
• Site Safety Health and Environment Representative.  Includes being the Office Safety Liaison responsible for creating Safe Work Plans for Office Projects.
• Support Administrative staff in Preparation of proposals and business development documents as well as Technical Specifications and Reports with information provided by technical staff.
• Administrative Assistant support for Office Manager.
• Assist with Contract Development with information provided by Office Manager.
• Completes payables for office expenses using corporate procedures with support of Office Manager.

Qualifications :

Minimum Requirements:

• High School Diploma 6 Years of Relevant Experience or demonstrated equivalency of experience and/or education.
• Valid Drivers License

Preferred Requirements:

• Proficient in Microsoft Professional Office Suite including Word Excel and PowerPoint.
• Working knowledge of office equipment (such as phones printers and scanners)
• Proven experience as an administrative assistant
• Knowledge of office management and procedures
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Work experience in engineering construction or transportation industries preferred.
• Working knowledge of InDesign software is a plus!

Additional Information :

• This role does not provide Visa sponsorship and will not in the future.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time