Executive Assistant II

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

Provides administrative support for the Vice Chancellor for Administration & Finance with institutional influence and oversight for the Administration & Finance Office. Utilizes discretion and operates independently with minimal supervision.

The Executive Assistant for the Vice Chancellor of Administration and Finance performs a variety of specialized complex and confidential administrative assistance duties of the highest level of responsibility confidentially and sensitivity for the Vice Chancellor the Administration & Finance Office and for Directors within the Division as needed or assigned.

The review of applications starts onApril 2 2026.Applications received on or beforeApril 2nd areprioritizedand review will continue until the position(s) is/are filled. Initial interviews will be conducted virtually with shortlisted candidates invited to campus.

UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Human Resources at .

Key Job Responsibilities:

• Serves as a first point of direct administrative contact and liaison with other UWL offices individuals external institutions and state/federal agencies on a range issues.

• Coordinates correspondence and approvals associated with Universities of Wisconsin and the State of Wisconsin as needed.

• Organizes and facilitates meetings conferences and other special events. Including things like one-on-one meetings A&F divisional events and other large and small meetings.

• Greet screen and direct visitors to the Administration & Finance Office (both scheduled and unscheduled) dealing with both administrative problems and inquiries as appropriate.

• Screens and handles telephone communications for the office and Vice Chancellor specifically dealing with both administrative problems and inquiries as appropriate.

• Organize and manage the Vice Chancellors appointment calendar and schedule make and arrange travel and other relevant arrangements.

• Prepare and edit correspondence relative to administrative activities. Independently composes correspondences involving complex sensitive and non-routine matters.

• Relieve Vice Chancellor of a variety of administrative matters and serves as confidential executive assistant. Assesses importance of issues or conflicts applies relevant policy and briefs Vice Chancellor as appropriate. Performs other duties as assigned by Vice Chancellor.

• Assists Director of Administrative Services with scheduling of meetings UPASS program textbook and supply ordering process procurement actions through various UWL and UW System software/systems including ShopUW and Workday public records and records management duties as well as other administrative duties as needed.

• Maintain departmental website and divisional organizational charts.

• Manage the scheduling of annual budget hearings for the Budget Office.

• Update and organize files including maintaining and securing files sensitive in nature. Collect data necessary to maintain reports.

• Monitor and manage office budget to meet expenditure controls. Report to Vice Chancellor regularly. Coordinate with Budget Office on regular budget reporting for the division.

• Special projects as needed or assigned

• As assigned by Vice Chancellor of Administration & Finance or Director of Administrative Service or as requested by A&F Directors

Department:

Office of Administrative and Finance

Compensation:

$60000 / year

Required Qualifications:

• Associates degree
• Evidence of ability to maintain confidential material
• Evidence of strong time management skills and attention to detail
• Evidence of strong oral and written interpersonal skills
• Evidence of strong ability and willingness to adapt to change
• Possess computer skills including proficiency with Microsoft Word Excel and PowerPoint

Preferred Qualifications:

• Bachelors Degree
• Experience working at an institution of higher learning
• Additional preference for experience working at UWL
• Knowledge and/or experience of multiple complex units within an organization
• Possess superior level of proficiency with Microsoft Products including Word Excel PowerPoint Teams SharePoint Outlook and others.
• Evidence of the ability to work with multiple constituents with a wide range of personal and professional backgrounds (students faculty staff alumni donors community partners etc.)

How to Apply:

Required application documents

Cover letter (that addresses the required and preferred qualifications)

CV/ Resume

Contact Information:

Robin Tuxen

Special Notes:

Application deadlines
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed First Review Date. Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment or if you are not able to complete the application online due to a disability or system problem please contact the Office of Human Resources.

Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsins Open Records Law. UWL will not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check work authorization and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or contact the University Police Department at 608.785.9000.

INFORMATIONABOUTYOURBENEFITS
Your benefits add an additional 40% to the overall financial package from the university.
Highlights include:

• Paid vacation for 12-month positions.

• Excellent flexible health insurance with low co-pays and good coverage.

• Paid holidays and paid sick days.

• After 5 years of employment you become vested in our retirement system which ensures income post-career.

• Benefits atUWLare highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.