Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
- Progress with purpose at one of Australias largest health care providers
- Get ahead with salary packaging benefits and professional development in a supportive team environment
- Permanent full time position location flexible Melbourne or Sydney
About the role
The Executive Assistant provides comprehensive high-level administrative support to both the Chief Financial Officer and Chief Strategy Officer. This position involves managing complex diaries coordinating travel planning meetings and events handling expense administration conducting research and preparing executive presentations and documentation.
Key responsibilities include building collaborative relationships across the Executive Leadership Team executive assistants network and Finance and Strategy departments. The role requires exceptional judgement discretion and proactive thinking to anticipate executive needs and streamline their workflows.
The successful candidate will embody Little Company of Mary Health Cares core values of healing hospitality stewardship and respect whilst supporting two senior executives in a fast-paced healthcare environment. This position demands advanced coordination skills confidentiality and the ability to work independently with minimal supervision.
Key responsibilities include building collaborative relationships across the Executive Leadership Team executive assistants network and Finance and Strategy departments. The role requires exceptional judgement discretion and proactive thinking to anticipate executive needs and streamline their workflows.
The successful candidate will embody Little Company of Mary Health Cares core values of healing hospitality stewardship and respect whilst supporting two senior executives in a fast-paced healthcare environment. This position demands advanced coordination skills confidentiality and the ability to work independently with minimal supervision.
About you
- Minimum 5 years providing high-level executive support
- Advanced proficiency across Microsoft Office Suite (Outlook Word Excel PowerPoint Teams SharePoint)
- Exceptional confidentiality discretion and sound judgement
- Outstanding written and verbal communication skills for engaging with stakeholders at all levels
- Strong organisational and time-management capabilities with ability to prioritise competing demands and anticipate needs
- Proactive solutions-focused approach with commitment to high-quality outcomes
- Ability to work autonomously with minimal supervision whilst managing ambiguity and pressure
- Flexibility and willingness to support colleagues during peak periods
- Strong alignment with LCMHCs mission values and vision consistently representing these in all professional interactions
- Ability to escalate appropriately and remain composed during shifting priorities
- Demonstrated commitment to delivering excellence in a healthcare environment
Why work for Calvary
At Calvary our staff matter.
With over 130 years experience and 18000 staff and volunteers we offer an inclusive and welcoming culture where you are valued drawing on your own strengths identity and background alongside a team of professionals who care for our patients residents and clients.
Your benefits:
- NFP salary packaging benefits discounted health insurance and gym memberships
- Paid parental leave
- Training development pathways and career opportunities
- Flexible hours that make sense for you
As we serve the community across Home Virtual and Residential Aged Care Retirement Living and Hospitals one thing sets us apart. Care from the heart. If this sounds like you apply for a role with Calvary today.
Please note the following:
- As part of the application process you will be required to complete pre-employment checks which may include but is not limited to reference checks work rights criminal history check NDIS/WWCC/WWVP checks and a health evaluation to ensure suitability for the role
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
More than 130 years of high-quality, compassionate care. Providing hospital care, home and virtual care services, retirement living and residential aged care homes across five states and two territories.
