Administrative Assistant II

Vanir is a proud minority- and woman-owned company recognized as a national leader in program project and construction management (PMCM) and real estate development. Since 1964 we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial residential and nonprofit markets.

The position will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed.

Essential Duties & Responsibilities:

• In accordance with established procedures perform a variety of routine and non-routine administrative clerical and data collection tasks for supervisor
• Perform various administrative clerical data collection data entry and report writing tasks
• Receive direction from immediate supervisor in completing non-routine assignments
• Gather statistics and general data; review and combine this information into established reports for use internally
• Scan documents and reports as required
• May develop new reports or revise existing reports as directed. Such reports may be in spreadsheet or graphical formats or narrative-style word processing
• May be responsible for verifying data gathered such as matching supplier invoices against file copies
• Distribute reports as directed by immediate supervisor
• Originate correspondence and reports not requiring the personal attention of immediate supervisor
• Prepare general correspondence and maintains general files
• Answer telephone take and relay messages screen callers and direct calls accordingly
• Receive sort and distribute mail
• Maintain an organized workspace by keeping documents and supplies properly stored
• Contribute to the advancement of TDGs goals through commitment to productive collaboration with all stakeholders
• Perform other responsibilities associated with this position as may be appropriate

Minimum Qualifications:

• High school diploma (or equivalent)
• Five years or more of relevant work experience
• Proficiency in Microsoft Office Suite of software is required
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing spreadsheet and database software is required
• Good written and oral communication organizational and interpersonal skills are required
• A working knowledge of TDG policies and procedures is preferred
• Self-starter multi-tasker
• Ability to bring assignments to completion independently
• Ability to work in a high volume dynamic team environment
• Proven record of accomplishments of office administration
• Prolog experience
• Flexible attitude to changing conditions
• Accountable and dependable to follow through with tasks/project
• May assume other duties as required/needed
• This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday Wednesday and Thursday.

Benefits

Vanir offers a comprehensive competitive benefits package that includes 401(k) Savings with employer matching contributions medical dental vision health savings account (HSA) with employer contributions life AD&D and disability benefits flexible spending account (FSA) voluntary benefits Teladoc pet insurance paid time off national employee assistance program (EAP) and employee referral program.

If youre interested in working for Vanir please visit our website to learn more and to apply online at .

VEVRAA Federal Contractor

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Persons with medical limitations may with reasonable accommodations be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the persons limitations the requirements of the position and the companys ability to make reasonable accommodations to the persons limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative we will consider for employment qualified applicants with arrest and conviction records.

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