Executive Assistant
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Job Location:
Newark, DE - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Description:
At Bank of America we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients teammates communities and shareholders every day.
Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace attracting and developing exceptional talent supporting our teammates physical emotional and financial wellness recognizing and rewarding performance and how we make an impact in the communities we serve.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
At Bank of America you can build a successful career with opportunities to learn grow and make an impact. Join us!
Job Description:
This job is responsible for providing diverse and confidential administrative support including extensive calendar management. Key responsibilities include supporting management with administrative tasks coordinating travel arrangements processing expenses gathering and reporting information relevant to/for the executive and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives projects or activities in a responsive and personable manner.
Position Summary:
The Executive Assistant provides administrative operational and site support within Corporate Audit and Credit Review (CACR) with functional alignment to the Senior Leadership Team (SLT). The role supports Audit Directors (B3) within the team to deliver consistent support to ensure effective daytoday operations leadership coordination and onsite engagement execution.
Responsibilities:
- Communicates with executives and line management to gather and convey relevant information
- Answers managers phone line documenting accurate messages and handling calls with appropriate judgment
- Manages the calendar of multiple stakeholders proactively effectively resolving conflicts that arise in a professional manner
- Manages all travel planning and expenses coordinating schedules for executive to maximize time and create efficiencies
- Prepares meeting minutes and related meeting documents utilizing written and oral communication skills
- Liaises with outside groups to coordinate events where the executive is a corporate chair director or committee member
- Engages in high-level client contact and supports conversations related to sensitive information utilizing considerable diplomacy and judgment
- Serve as Building Access Point of Contact (POC) coordinating badges visitor access and security requirements.
- Provide administrative support for onboarding and offboarding of associates ensuring timely access and workspace readiness.
- Support planning and execution of onsite events including Senior Leadership Team (SLT) visits.
Required Qualifications:
- Must have prior or current work experience as an Executive Administrative Assistant or comparable level of experience with advanced administrative and analytical skills
- Experience supporting an executive with demonstrated ability to manage multiple & competing priorities
- Excellent attention to detail time management and organizational skills with the ability to prioritize effectively
- Ability to work independently multitask handle confidential and sensitive material with highest degree of integrity
- Demonstrated ability to interact with senior level executives
- Strong executive presence; superior interpersonal communications skills exhibiting a calm positive and professional demeanor
- Effective style -- able to solve problems and diffuse issues; contributes to an enjoyable and professional work environment
- Advanced skills in Outlook and other MS Office programs (Excel Word PowerPoint)
- Knowledge of Bank of America systems including Concur Ariba/eRequest Corporate travel services myfacility visitor access system etc.
Desired Qualifications:
- Ability to perform in a fast-paced environment and interact with senior management under highly demanding conditions
- Excellent business writing skills
- Ability to work as a team player with exceptional problem solving skills
Skills:
- Administrative Services
- Attention to Detail
- Customer and Client Focus
- Planning
- Prioritization
- Adaptability
- Collaboration
- Event Planning
- Problem Solving
- Research
- Facilities Management
- Office Administration
- Oral Communications
- Recording/Organizing Information
- Written Communications
Shift:
1st shift (United States of America)Hours Per Week:
40Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
What would you like the power to do? At Bank of America, our purpose is to help make financial lives better through the power of every connection.
