Proposal Coordinator (AEC Marketing)

Environmental Science Associates (ESA) is a 100% employee-owned environmental consulting firm. We plan design permit mitigate and restore for projects across our communities infrastructure systems open spaces and wildlands. We are 50 years strong in 21 offices across California the Pacific Northwest and the Southeastern United States.

Environmental Science Associates (ESA) is seeking a Proposal Coordinator to join our Southeast marketing team. We are looking for a motivated detail-oriented professional with at least 2 years of experience to support the development of high-quality proposals and qualifications in the Architecture Engineering and Construction (A/E/C) marketplace. Strong preference given to candidates with 5 years of experience.

The Proposal Coordinator will play an important role in preparing and coordinating Requests for Proposals (RFPs) Requests for Qualifications (RFQs) and other marketing materials that support ESAs business development efforts throughout the Southeast. This position works closely with technical staff project managers and marketing professionals to produce clear compelling and compliant proposals that highlight ESAs expertise in environmental planning science engineering and design.

The successful candidate will demonstrate strong organizational and writing skills initiative and the ability to manage multiple concurrent pursuits in a fast-paced deadline-driven environment.

This position will be based in Tampa or Orlando Florida with office presence as needed.

Who You Are

You are a motivated marketing professional who enjoys working collaboratively with technical teams to develop persuasive proposals and strategic marketing materials.

• You have at least two years of professional experience preferably supporting proposal development or marketing in Florida.
• You thrive in a fast-paced environment and are comfortable managing multiple priorities while maintaining high-quality deliverables.
• You are organized proactive and detail-oriented capable of working independently as well as collaboratively within a team environment.
• You possess strong writing editing and communication skills with the ability to translate technical information into clear and compelling messaging.
• You are an effective collaborator who can gather and synthesize information from engineers planners scientists designers and other subject-matter experts to develop persuasive proposals and marketing materials.
• You are proficient in Microsoft Office (Word PowerPoint Excel) and have experience using Adobe Creative Suite particularly InDesign; familiarity with Photoshop and Illustrator is a plus.
• You have experience working with CRM systems preferably Deltek (Vision or Vantagepoint).
• You hold an Associate degree in Marketing Journalism Communications English or a related field. A Bachelors degree is preferred but not required; additional relevant experience may be considered in lieu of degree.
• Experience in the A/E/C or environmental consulting industry is highly preferred but not required.
• You are interested in working with a team of planners engineers scientists biologists and designers who share a passion for sustainability and environmental stewardship.

What You Will Do for ESA

In this role you will support ESAs Southeast Region in meeting and exceeding annual business development goals by coordinating proposals and supporting regional marketing initiatives.

Key responsibilities include:

• Coordinating and producing multidisciplinary proposals qualifications packages and marketing materials in collaboration with technical teams.
• Ensuring proposals are accurate compliant visually compelling and delivered on schedule.
• Supporting the pursuit and client management process including receiving reviewing and distributing marketing leads and opportunities.
• Assisting with data collection and records management for proposals projects personnel clients and teaming partners using ESAs CRM system.
• Maintaining and updating internal qualifications resumes and project experience libraries.
• Assisting with teaming partner coordination including working with prime and subconsultants during pursuits.
• Supporting short-list interview preparation including development of presentation materials and coordination of rehearsal sessions.
• Participating in regional marketing and business development meetings supporting opportunity tracking and identifying cross-disciplinary or cross-regional opportunities.
• Assisting with strategic marketing initiatives including conferences events and targeted outreach activities.
• Other Ad Hoc tasks as needed

Whats Special About ESA

Joining ESA means becoming part of a close-knit team of environmental professionals who contribute to outstanding projects improve environmental stewardship and advance a more sustainable and resilient future for our communities and wild places.

At ESA we provide benefits such as medical dental and vision insurance (paid at 70% for you AND your family) annual allocations of company share through our ESOP a 401(k) plan with company match and paid vacation sick leave and holidays to name a few.

We also provide specific programs whether you want to further your technical expertise sharpen your business acumen or help lead the next generation of employee-owners. We want to support you in reaching your career goals through tuition reimbursement professional development bonuses and attendance at conferences.

At ESA you will work alongside talented professionals on projects that make a meaningful difference for communities infrastructure and the natural environment.

Who We Are

We are a 100% employee-owned environmental consulting firm who values diversity and inclusion and celebrate the differences that make each of us unique. Our culture is built on mutual respect recognizing that our variety of backgrounds experiences and perspectives leads to better solutions which fosters our continued success for our employee-owners and clients.

In accordance with ESAs duty and responsibility to provide and maintain a safe workplace that is free of known hazards and to minimize the exposure to potential hazards any employee who works from an ESA office or conducts any other in-person ESA work-related activity is required to submit their proof of vaccination status or have received an approved exemption and accommodation in states which this applies.

If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the abilityor unable to usethe online application system and need an alternative method for applying you may contact our Human Resources Department via email:for assistance.

Please include the following in your message so we can promptly address your request:

• Full name
• The best method to contact you (phone number and/or email address)
• Title of Job Position Applied
• Description of your accommodation request

ESA is an Equal Opportunity Employer committed to a diverse and inclusive work environment. (EOEM/V/F/D)