Accounts Payable and Accounting Specialist (Part-TimeTemp)

Chicago, IL - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

TITLE: Accounts Payable and Accounting Specialist (Part-Time/Temp)
DEPARTMENT: Accounting & Finance
REPORTS TO: Director of Accounting
STATUS: Part-Time Temp Non-Exempt
PAY RATE:$31.25/hr.

POSITION OVERVIEW: TheAccounts Payable and Accounting Specialistis a member of theaccounting team in theSWIFT (SustainingWater Quality Infrastructure Finance & Technology) the leadership oftheDirector of Accounting this position managesthe accounts payable cycleand alsoworksin collaborationwithothers in the department ona variety of tasks including (but not limited to): payrollpreparingjournal entries including but not limited toaccrualsrevenue and expense entries month-endand year-endclose and analyzing account information. This positionisresponsible formaintainingandreconcilingsubsidiary accounts through verifying reconciling transactions andresolving discrepancies

TIME COMMITMENT/SCHEDULE: Approximately4-hour days 5 days a week.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Demonstratescommitment to Shedds vision mission and values.
ManagestheAccounts Payablecycle including but not limited to the following functions:
- Efficiently entersand processesinvoices for paymentincluding accuratelyinputting invoice informationand general ledger coding.
- Reviewspurchaseorders receiving documents and confirmsprices and quantity to vendors invoices.
- Researchesand resolvesinvoice discrepancies and issues including obtaining approvalforchangesor overages.
- Maintains proactive andtimelycommunication with departments and vendors to ensure invoices are processedtimelyand accurately.
- Obtainsappropriateapprovalstoprocess payments.
- Reviewsand reconcilesAccount Payableaging reportfor invoices to be paid.
- Preparesand performsbi-weekly check/ACHruns including:
  - Processing invoices for paymentincludingobtainingproper approval.
  - Processing andsubmittingpayment requests for approval (check ACH auto debits wires).
  - Processing payments (check ACH auto debits wires)
    - Printing and obtaining the CFAO signature forchecks over $5000 to the CFO for signature
    - Mailingchecks
    - Preparingapplicable files for bank submission ( pay ACH upload etc.).
- Monitors andprocessesvendor credits includingresearching andfollowing up with vendors.
- Invoicespartners for pass-through expenses as needed.
- Reconcilesbalancesin the subsidiary ledger with the general ledger.
Month and year-end close duties:
- Prepare month-endand year-endexpense and capital accrualsincluding:
  - Utilities
  - Legal
  - EMP
  - Otherexpenses
- Obtain copier reports and update the copier chargeback spreadsheet
- Prepare journal entry for postage activity
- Record otherjournalentries as assigned
Preparation of annualfederalstate and local tax returns including but not limited to:
- Reviewof1099 vendors and preparation of annual1099 tax forms
- Annualunclaimed propertyprocess and reportingto the state
Assistwith preparation of auditand Form 990schedulesasrequested.
Trains users in accounting systems.
Provide backupassistanceto other accounting functions as needed.
Participates in teams and performs other duties as assigned.

QUALIFICATIONS: The requirements listed below are representative of the knowledge skill and/or ability required.

Education:Associates degree or a bachelorsdegree in accountingis strongly preferred.

Experience:

3 years of experience working in accounting with an emphasis on the accounts payable process (3-way match of purchase order packing slip and invoice).
Ability to processlarge amountsof data and multiple requests/correspondence ina timelyandaccuratemanner.
Demonstratesproficiencywith accounting software and paperless technology solutions and processes.
Proficiencyin Microsoft Office Suite including Excel (v-lookuppivot tablesmid function etc.) isrequired.
Experience with Sage Intacct andStampliis highly preferred.
Experience innon-profit accounting is highly preferred.

BENEFITS OF WORKING AT SHEDD:We offer competitive compensation packages and opportunities for professional growth within our organization.

Accrued Paid Time Off
401(k)
Discounted Parking and Public Transit Subsidies
Employee Assistance Program
Employee Wellness program
Employee discounts
Employee Tickets

Reasonable Accommodations:
Shedd Aquarium is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need reasonable accommodations for any part of the employment process please email us at

We strongly encourage people of color LGBTQ community veterans and active duty military parents individuals with disabilities and individuals from all cultural backgrounds to apply. Shedd Aquarium is an equal opportunity employer and welcomes everyone to our team.

Required Experience:

TITLE: Accounts Payable and Accounting Specialist (Part-Time/Temp)DEPARTMENT: Accounting & FinanceREPORTS TO: Director of AccountingSTATUS: Part-Time Temp Non-ExemptPAY RATE:$31.25/hr.POSITION OVERVIEW: TheAccounts Payable and Accounting Specialistis a member of theaccounting team in theSWIFT (Susta...

Demonstratescommitment to Shedds vision mission and values.
ManagestheAccounts Payablecycle including but not limited to the following functions:
- Efficiently entersand processesinvoices for paymentincluding accuratelyinputting invoice informationand general ledger coding.
- Reviewspurchaseorders receiving documents and confirmsprices and quantity to vendors invoices.
- Researchesand resolvesinvoice discrepancies and issues including obtaining approvalforchangesor overages.
- Maintains proactive andtimelycommunication with departments and vendors to ensure invoices are processedtimelyand accurately.
- Obtainsappropriateapprovalstoprocess payments.
- Reviewsand reconcilesAccount Payableaging reportfor invoices to be paid.
- Preparesand performsbi-weekly check/ACHruns including:
  - Processing invoices for paymentincludingobtainingproper approval.
  - Processing andsubmittingpayment requests for approval (check ACH auto debits wires).
  - Processing payments (check ACH auto debits wires)
    - Printing and obtaining the CFAO signature forchecks over $5000 to the CFO for signature
    - Mailingchecks
    - Preparingapplicable files for bank submission ( pay ACH upload etc.).
- Monitors andprocessesvendor credits includingresearching andfollowing up with vendors.
- Invoicespartners for pass-through expenses as needed.
- Reconcilesbalancesin the subsidiary ledger with the general ledger.
Month and year-end close duties:
- Prepare month-endand year-endexpense and capital accrualsincluding:
  - Utilities
  - Legal
  - EMP
  - Otherexpenses
- Obtain copier reports and update the copier chargeback spreadsheet
- Prepare journal entry for postage activity
- Record otherjournalentries as assigned
Preparation of annualfederalstate and local tax returns including but not limited to:
- Reviewof1099 vendors and preparation of annual1099 tax forms
- Annualunclaimed propertyprocess and reportingto the state
Assistwith preparation of auditand Form 990schedulesasrequested.
Trains users in accounting systems.
Provide backupassistanceto other accounting functions as needed.
Participates in teams and performs other duties as assigned.

3 years of experience working in accounting with an emphasis on the accounts payable process (3-way match of purchase order packing slip and invoice).
Ability to processlarge amountsof data and multiple requests/correspondence ina timelyandaccuratemanner.
Demonstratesproficiencywith accounting software and paperless technology solutions and processes.
Proficiencyin Microsoft Office Suite including Excel (v-lookuppivot tablesmid function etc.) isrequired.
Experience with Sage Intacct andStampliis highly preferred.
Experience innon-profit accounting is highly preferred.

BENEFITS OF WORKING AT SHEDD:We offer competitive compensation packages and opportunities for professional growth within our organization.