Administrative Officer 1 (PCN 250494)

Anchorage, AK - USA

Monthly Salary: Not Disclosed

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description

ATTENTION! ALASKA RESIDENTS ONLY!

This job class uses competency based minimum qualifications (MQs).

Please read the Competency Based MQ instructions below to learn more on how to document you meet the core competencies listed in the MQ section.

The Department of Transportation and Public Facilities (DOT&PF) Central Region Construction & CIP Support is looking for an Administrative Officer 1 in Anchorage to help us Keep Alaska Moving!

What you will be doing:

In this role you will serve as the primary administrative lead for the Construction sections within the Central Design Engineering and Construction Division. You will manage key operational functions including financial management personnel and payroll coordination procurement activities and general office administration. The position works closely with the Construction Engineer section managers and regional administrative staff to ensure budgets staffing actions and operational processes are managed efficiently and in compliance with state policies and procedures. You will analyze financial activity coordinate personnel actions and utilize the State of Alaskas IRIS system to support financial procurement and human resource functions. This role also supports the development and improvement of internal administrative processes to help ensure efficient operations across multiple construction programs. Success in this position requires strong analytical skills independent decision-making and the ability to coordinate complex administrative functions across the division.

Our organization mission and culture:

The State of Alaska Department of Transportation and Public Facilities mission is to Keep Alaska Moving. We are working toward a modern adaptable flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration communication and coordination increase our ability to succeed. Creating teams that are focused on results working together and leveraging resources across our department with community and private sector partnerships increases our ability to accomplish our mission and serve Alaskans.

The DOT&PF core values are integrity excellence and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers stakeholders and the public.

The benefits of joining our team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits with career growth opportunities at the forefront. As an integral part of Alaskas infrastructure development and maintenance DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaskas geography and climate employees can work on groundbreaking projects that contribute to the states growth making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: DOT&PF core values are integrity excellence and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers stakeholders and the public. A successful candidate will have sound judgment decision-making and a strong ethical and professional conduct history.

The working environment you can expect:

This position resides in the DOT&PF Central Region Headquarters building at 4111 Aviation Avenue in Anchorage Alaska. It is easily accessible by a paved multi-use path and bus routes 40 and 65. Located on the shore of the beautiful Lake Hood Seaplane Base near Ted Stevens International Airport. Office hours are flexible. Hybrid teleworking is available for this position. As a side benefit you will have easy access to bike & walking trails around Lake Hood.

Who we are looking for:
We are interested in candidates who possess some or all of the following position specific competencies:

Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing justifying reporting on and executing the budget; and the relationships among program budget accounting and reporting systems.
Teamwork: Encourages and facilitates cooperation pride trust and group identity; fosters commitment and team spirit; works with others to achieve goals.
Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

Special Note:

Valid Drivers License is required

To view the general description and example of duties for positions please go to the following link: Qualifications

Competency Description
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge skills abilities (KSAs) tasks and behaviors used to describe the competency. They typically list expectations as opposed to specific tasks and are to be used only as parameters and guidelines. A competencys description is not intended to exclusively define every KSA task and behavior needed to successfully meet the competency but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history training education licenses certifications etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Any combination of education and/or experience that provides the applicant with competencies in

Administration and Management: Knowledge of planning coordination and execution of business functions resource allocation and production.
Analytical Thinking/Problem Solving: uses a logical systematic sequential approach to address problems or opportunities or manage a situation by drawing on ones knowledge and experience base and calling on other references and resources as necessary.
Financial Management: Prepares justifies and/or administers the budget for program areas; plans administers and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
Oral and Written Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization business administration public administration finance banking accounting industrial relations marketing human resource management logistics and supply chain management or a similar business field.

Special Note:
Competencies means a combination of interrelated knowledge skills abilities and behaviors that enable a person to act effectively in a job or situation.

Typically gained by means the prevalent usual method of gaining the competencies expected for entry into the job.

Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom on-line self-study and on-the-job) from accredited and unaccredited sources and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Additional Required Information

At time of interview applicants are requested to submit (if not already attached to your application):

Three (3) professional references including name job title and current phone numbers.
Copy of academic transcripts (unofficial are okay please ensure that the institution name/URL is listed on the transcript) if using education to verify that you meet the minimum qualifications.

ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

SUPPLEMENTAL QUESTIONS
For your application to be evaluated you must answer the Supplemental Questions.

The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicants level of competence in applying certain behaviors knowledge skills and abilities to accomplish a specific task. The four proficiency levels are: Mastery Fluency Literacy and Discovery. You will need to rate your proficiency level for each competency listed in the supplemental questions.

EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application also provide the employers name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

For specific information about this position please contact the hiring manager at the following:

Name:Teodore Odena Central Region Recruitment Coordinator
Phone:
Email:

Required Experience:

Unclear Seniority

Job DescriptionATTENTION! ALASKA RESIDENTS ONLY!This job class uses competency based minimum qualifications (MQs).Please read the Competency Based MQ instructions below to learn more on how to document you meet the core competencies listed in the MQ section.The Department of Transportation and Publi...