Payroll & Accounting Assistant
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Job Location:
Green Bay, WI - USA
Monthly Salary:
Not Disclosed
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
Foth is a 100% member-owned science and engineering consulting firm headquartered in Wisconsin with over 85 years of success. Our 700 members across 32 locations are dedicated to solving our clients toughest science and engineering challenges. Consistently ranked by Engineering News Record in the top 150 firms we offer a values-based collaborative and flexible work environment with professional growth opportunities. If you thrive working alongside a smart caring team of colleagues consider joining us at Foth.
Foth is currently seeking a team-focused innovative and results-orientedPayroll and Accounting Assistant to join our Finance & Accounting team in a hybrid role based in De Pere WI. In this position youll help ensure our people are paid accurately and on time by supporting key steps in our bi-weekly multi-state payroll process while also providing administrative and customer service support to employees and internal partners. Youll be a trusted point of contact for routine payroll and timekeeping questions known for your discretion responsiveness and follow-through. If you enjoy detailed work like improving how processes run and want a role where you can learn and grow (even if you havent worked in payroll before) this is a great opportunity to build skills in systems like Dayforce and Deltek Vantagepoint while making a visible impact.
Primary Responsibilities:
- Assist with bi-weekly payroll processing for a non-union multi-state employee population by preparing verifying and entering payroll-related data accurately and on deadline
- Review timecard/timekeeping information and help resolve discrepancies in partnership with employees managers and HR/Operations
- Support payroll audits by validating pay period changes maintaining checklists and documenting corrections to promote accuracy and compliance
- Respond to employee questions related to pay timekeeping deductions and payroll timelines with strong customer service and appropriate escalation when needed
- Maintain strict confidentiality of payroll and employee information following company procedures and legal requirements when handling sensitive data
- Coordinate data and workflows across systems (e.g. Dayforce Deltek Vantagepoint FMIS and MS Office) to support payroll reporting and administrative needs
- Provide support for the Accounts Payable function including processing vendor invoices and processing payment runs
- Process expense reports and reconcile credit card transactions
- Enter and maintain supplier records (supplier master data) accurately and timely partnering with Supply Chain Management to ensure required information is complete and compliant
- Assist with routine administrative tasks such as scheduling document preparation and maintaining digital/physical files in alignment with retention and security expectations
- Track and follow up on open items (e.g. missing approvals incomplete documentation outstanding employee questions) to close loops and reduce rework
- Support process improvement efforts by identifying recurring issues suggesting practical fixes and updating documentation as workflows evolve
- Provide general backup support for accounting department administrative needs as assigned (e.g. basic coordination documentation support) ensuring consistent service coverage
Required Qualifications:
- High school diploma or equivalent (GED)
- 1 year of experience in an administrative payroll HR accounting or customer service support role or an equivalent combination of education and experience
- Experience with Microsoft Office Suite (Outlook Excel Word)
- Demonstrated attention to detail accuracy and ability to follow documented processes and checklists in deadline-driven work
- Experience handling sensitive and confidential information with discretion and sound judgment
Preferred Qualifications:
- Experience supporting payroll processes and/or timekeeping workflows (especially in a multi-state environment)
- Experience with Dayforce (payroll/timekeeping) and/or Deltek Vantagepoint (time/expense/project systems)
- Prior experience with FMIS or similar procurement systems
- Experience with Accounts Payable support (e.g. check runs invoice or voucher support) and/or supplier master data maintenance
- Prior experience improving processes and documentation reducing errors or streamlining handoffs
Why Foth:
Established Reputation: With over 85 years of success we are proud to be 100% member-owned.
Dynamic Culture: Benefit from a values-based client-centered and flexible work environment with ample professional growth opportunities and supportive colleagues contributing to our impressive 92% member retention rate.
Challenging Projects: Engage in diverse and exciting projects that promote continuous professional growth and development.
Colorado Residents: In any materials you submit you may redact or remove age-identifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
Junior IC
Key Skills
- Invoicing
- Accounting Tally
- Accounting & Finance
- General Ledger Accounting
- Microsoft Excel
- PMP
- Financial Accounting
- Financial Analysis
- Payroll
- Financial Recouncilation
- Financial statement
- ACCA
- CPA
- Financial Reporting
- Bookkeeping
About Company
By combining science, engineering and technology, we establish shared visions that spark innovation and lead to dynamic project environments. It's all possible.
