Operations Coordinator
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Job Location:
Cambridge, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Overview
We are seeking a highly organized proactive and detail-oriented Operations Coordinator to support the day-to-day functioning of a fast-paced technically driven organization. This role is ideal for an early-career professional who thrives on problem-solving enjoys working across teams and brings energy ownership and responsiveness to everything they do.
The Operations Coordinator will play a central role in vendor management internal logistics and process coordination to ensure smooth and efficient business operations.
Key Responsibilities
Vendor & Supplier Management
- Serve as the primary point of contact for vendors suppliers and service providers.
- Coordinate onboarding documentation and ongoing relationships with external partners.
- Track orders contracts and deliverables to ensure timelines and expectations are met.
- Assist with negotiating pricing managing renewals and monitoring vendor performance.
Internal Operations Support
- Help manage daily operational workflows to keep teams running efficiently.
- Coordinate facility needs equipment servicing and general workplace logistics.
- Maintain organized records inventories and operational documentation.
- Identify inefficiencies and recommend practical improvements to processes.
Project & Administrative Coordination
- Support cross-functional initiatives by tracking tasks timelines and deliverables.
- Assist leadership with operational planning and execution of internal projects.
- Prepare summaries reports and status updates as needed.
- Ensure compliance with internal policies safety practices and quality standards.
Organization & Process Management
- Develop and maintain structured systems for tracking supplies services and activities.
- Manage multiple priorities simultaneously while maintaining strong attention to detail.
- Help create scalable processes as the organization grows.
Qualifications
- Bachelors degree or equivalent experience in business operations logistics or a related field.
- 13 years of experience in operations coordination administration or vendor management (internships welcome).
- Strong organizational and time-management skills with the ability to multitask.
- Excellent written and verbal communication skills.
- Comfortable working in a structured detail-focused environment.
- Proficiency in Microsoft Office (Excel Outlook Word) and familiarity with ERP or purchasing systems is a plus.
- Self-starter mindset with the ability to take ownership and follow through.
What Were Looking For
- High-energy motivated professional who enjoys being hands-on.
- Naturally organized and responsive with a get-it-done attitude.
- Strong sense of accountability and reliability.
- Comfortable working behind the scenes to make complex operations run smoothly.
Required Experience:
IC
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
Nanobiosym® (NBS) is an innovation engine dedicated to creating a new science that emerges from the holistic integration of physics, biomedicine, and nanotechnology. NBS focuses on incubating transformational technologies that have the potential for game-changing impact and commercial ... View more
