Operations Coordinator (0097114, CTAHROahu County)

Honolulu, HI - USA

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Title: Operations Coordinator

Position Number:

Hiring Unit:College of Tropical Agriculture and Human Resources (CTAHR) Oahu County

Location: Manoa HI

Date Posted: March 10 2026

Closing Date: March:59PM HST

Band: A

Salary:salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions: All application materials should be submitted by March:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.

Duties and Responsibilities

*Works under the direction of the Oahu County Administrator to coordinate and perform a variety of tasks that facilitate the day-to-day operations of the Honolulu Office and the wide range of county based programmatic and grant-funded projects to ensure smooth operations of all Oahu County on and off campus facilities.
*Provides office staff support for Oahu County staff faculty research support and County Administrator.
*Assists the County Administrator with a variety of correspondence including phone inquiries emails documents reports letters legislative fact sheets and newsletters.
*Assists with the scheduling of the County Administrators availability for meetings (Doodle polls etc) and setting up meetings via calendar invites Zoom room reservations and other appropriate methods.
Assists County Administrator with travel arrangements reimbursements and required reporting.
*Responsible for assisting in the preparation and processing of all fiscal transactions and addressing issues with requisitioner(s) and/or appropriate persons including grant-related fiscal reporting and contractual procurements.
*Provides staff support in procurement including review and approval of requisitions AIM requests Superquotes Certificates of Insurance purchase orders travel requests & completions departmental checks inter-departments orders and P-card transactions and others as needed in accordance with Federal State and UH policies and procedures.
Reviews and ensures the appropriateness and correctness of travel documents and processes for payment.
*Assists Research Support staff and County Administrator with invoicing internal and external vendors for payment and/or reimbursements.
Assists in ensuring that all department and program goods and services are purchased in compliance with Federal State and University guidelines and procedures by appropriate deadlines.
Holds a department P-card to assist in departmental purchases.
*Maintains and assists with documentation of Oahu County policies and procedures.
*Assists the County Administrator with planning monitoring and management of the annual budget and other county-based accounts by way of monitoring monthly expenditures and reconciling monthly ledgers with financial reports for checks and balances.
Assists with personnel matters such as hiring though UH RCUH or the SECE system developing position descriptions with the County Administrator FTE certifications etc.
*Serves as a liaison with CTAHR Human Resources and Fiscal Office RCUH and other various departments throughout the University.
Assists in the maintenance and inventory of equipment and/or supplies in the Oahu County offices such as reviewing annual inventory reports etc.
*Reviews submits maintains and tracks all administrative personnel and program matter files such as but not limited to Legal Service Review (LSR) AiM requests plot allocations mutual of understanding cooperative agreement use and occupancy facility use agreements etc.
Assists the County Administrator and Research Support staff with all legal documentation and filing for trespassing police reports etc.
Provides assistance with the design and maintenance of the countys website CTAHR/ Oahu County and University employees directory and other publicity materials. Updates system when changes are needed.
Assists the county with annual parking passes for Manoa campus.
Works nights weekends and/or holidays as needed.
Other duties as assigned.

*Denotes essential functions

Minimum Qualifications

Possession of a baccalaureate degree in business liberal arts communications management education or related field and 0 year(s) of progressively responsible professional experience with responsibilities in business; or equivalent education/training or experience; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
Functional knowledge of principles practices and techniques in the area of business communications or management demonstrated by knowledge understanding and ability to apply concepts terminology.
Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with office and business management.
Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of business.
Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members policy makers and individuals.
Demonstrated ability to operate a personal computer and apply word processing spreadsheet software Google Drive tools Survey Monkey Doodle polls etc.
Ability to work independently with minimal supervision.
Familiarity with Oahu County off campus facilities and University of Hawaii operations.
Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Drivers License (class 3) comparable drivers license or other means of transportation that meets position needs.
Engaged and active team member.
Competencies in multitasking and timely communications.
Ability to work nights and weekends and/or holidays.

Supplemental Minimum Qualifications

Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Drivers License (class 3) comparable drivers license or other means of transportation that meets position needs.
Engaged and active team member.
Competencies in multitasking and timely communications.
Ability to work nights and weekends and/or holidays.

Desirable Qualifications

Good writing skills.
Experience in both academic and fiscal policies and procedures at the university level.
Functional knowledge of university and extramural funding policies and procedures.

TO APPLY:Click in the Apply button on the top right corner of the screen to complete an application and attach the required documents. If you have not applied for a position before using NeoGov you will need to create an account.

Cover letter indicating how you satisfy the minimum and some if not all desirable qualifications;
Resume/Curriculum vitae (CV);
Names of three (3) professional references (contact information including email address); and
Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however official transcripts sent directly from the degree-granting institution are required upon hire).
- Any confidential data should be redacted (e.g. social security number date of birth etc).
- Diplomas will not be accepted.

Note: Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.

Inquiries: Jari Sugano:

EEO Clery Act ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:

Required Experience:

DescriptionTitle: Operations CoordinatorPosition Number:Hiring Unit:College of Tropical Agriculture and Human Resources (CTAHR) Oahu CountyLocation: Manoa HIDate Posted: March 10 2026Closing Date: March:59PM HSTBand: ASalary:salary schedules and placement informationFull Time/Part Time: Full-timeMon...