Office & Hospitality Coordinator

MANAGE OFFICE OPERATIONS

Serve as the first point of contact for general inquiries.

Warmly greet guests visitors clients and solicitors and direct them to the appropriate person or location.

Receive sort and distribute mail packages and courier or food deliveries.

Assist employees with outgoing mail and shipping needs.

Answer employee questions regarding general office operations.

Complete various building operations projects as assigned.

Troubleshoot A/V IT and printer/copier issues and arrange repairs for office equipment.

Maintain a thorough understanding of how all office systems function.

Schedule printer and IT service calls when necessary and frequently refill or replace toner and paper.

Ensure the office entry/foyer area and all shared spaces provide a premium representation of the Red Bull brand and experience.

Manage and stream relevant Red Bull content on office televisions.

Provide virtual support to other regional offices as needed.

MANAGE DAILY OFFICE ACTIVITIES

Manage and maintain the office supply inventory including tracking product levels and updating spreadsheets.

Order and restock pantry coffee snacks general supplies and Red Bull coolers first thing each morning and as needed throughout the day.

Oversee all external vendors who provide services or have contracts for the assigned office(s) (e.g. cleaning and repair services alarm systems coffee vendors etc.).

Assist with onboarding new office employees including setting up key fobs alarm and access codes parking locker assignments office guidelines and ways of working.

Place bi-weekly orders for and restock supplies including office supplies printer/fax/copier toner mailing supplies kitchen supplies stationery snacks fruit coffee water and Red Bull products as needed.

Manage conference rooms by providing technical support and acting as a liaison to meeting hosts adjusting and accommodating meeting needs as required.

Serve as the primary contact and on-site support for internal guests during meetings.

Manage general office vehicle fleet matters including coordinating car pickups and transfers to and from the office.

Act as the main point of contact with property management for building repairs heating/AC issues trash and recycling parking lot concerns and related matters.

Serve as the first point of contact for the HQ IT team regarding all office-related IT issues.

Support general facilities management as needed.

ON PREMISE HOSPITALITY

Collaborate with executive assistants department leads and other internal stakeholders to proactively plan upcoming visits in response to both internal and global requests.

Coordinate with partner hotels to negotiate competitive room rates and facilitate group bookings.

Work with partner accounts to organize group dinners and events that support new distribution opportunities and incremental execution.

Collaborate with the Director Musketeers ROPMs and the Field Sales Team to optimize hospitality spend and bookings driving new distribution and improved execution.

Manage agendas attendance lists special requests and budgets for key events.

Coordinate and oversee on-site execution to ensure a premium hospitality experience for all guests.

Identify and secure optimal hosting opportunities for various occasions and guest profiles.

Build and maintain relationships with partner hotels and accounts to support Red Bull product availability and in-outlet execution.

As directed by local On Premise leadership develop relationships with key stakeholders at all accounts including general managers VIP hosts bar staff booking agents and others.

GENERAL HOUSEKEEPING

Maintain all reception and office common areas restrooms printing stations storage rooms kitchen bar and conference rooms.

Coordinate post-event and post-meeting cleanup with the appropriate administrators and meeting hosts.

Address janitorial issues directly with the cleaning company.

Serve as the offices first responder and primary contact for the alarm company.

Maintain the employee alarm code list and manage employee office access.

Process office vendor payments and manage any related citations.

Communicate with the Finance team regarding city regulations such as business licenses and related requirements.

Manage requests for furniture repair and/or replacement and coordinate office moves as needed.

Maintain an organized open office environment and workstations and troubleshoot or resolve basic technical issues.

Maintain and update the Office Coordinator guidelines.

Qualifications :

A bachelors degree is preferred.

23 years of experience in office management event planning and/or administration.

Experience performing administrative and clerical tasks.

Understanding of the on-premise business landscape.

Ability to work independently and in a proactive manner.

Highly organized with the ability to multitask in a fast-paced environment.

Knowledge of office management practices and procedures A/V equipment and basic technology.

General experience managing budgets and creating budget trackers.

Proficiency in Microsoft Word Excel PowerPoint and Outlook.

Excellent written and verbal communication skills.

Ability to manage multiple projects simultaneously.

Ability to work effectively with multiple leaders and diverse personality types.

Ability to brainstorm coordinate and execute social engagements and events.

Fluency in English; additional language skills are an advantage.

Additional Information :

This position is open to U.S. citizens U.S. permanent residents or individuals who are currently authorized to work in the United States on a valid visa.

The base salary range for this position is $42400 - 63600 cash incentives. Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.
Our current Benefits include:

Comprehensive Medical Dental and Vision Plans 401k Match Family Leave PTO & Paid Holiday Schedule Pet Legal and Life Insurance Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)

Red Bull North America Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability veteran status age or any other classification protected by Federal state or local law.

Remote Work :

No

Employment Type :

Full-time