Executive Assistant – Chinese required
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Job Location:
Monthly Salary:
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
Reporting to: Regional Manager
Location: Mions
Contract type: WB (project) or FTE (permanent)
Main responsibilities
1. Translation & intercultural communication
- Provide real-time oral and written translation during meetings calls emails and official documents (Chinese English/French).
- Prepare and proofread meeting notes reports presentations and correspondence in three languages ensuring technical accuracy and a professional tone.
- Anticipate cultural nuances to avoid misunderstandings in hierarchical or cross-functional exchanges.
2. Operational support to the Director
- Manage the calendar travel arrangements (international trips) reservations and logistical preparations.
- Coordinate operational alignment points with local teams (e.g. supply chain finance HR) ensuring the translation of needs and decisions.
- Monitor operational KPIs (e.g. delivery times processing rates logistics costs) and prepare summaries for the Director.
- Participate in performance reviews helping to structure data and draft conclusions.
3. Administrative & project management
- Manage internal processes related to the Directors office (approvals operating budget supplier management).
- Support the implementation of cross-functional projects (e.g. digitization flow optimization) facilitating communication between multilingual teams.
- Be the point of contact for urgent or sensitive administrative issues (e.g. compliance operational risks).
Required skills
Languages:
- Mandarin Chinese (native or C1/C2 level)
- French (fluent minimum C1 level ideally native or bilingual)
- English (fluent minimum C1 level essential for international exchanges)
Technical skills
- Proficiency in Microsoft Office tools (advanced Excel PowerPoint Outlook) and ideally project management tools (Jira Asana Trello).
- Ability to analyze operational data (KPIs dashboards).
Behavioural qualities:
- Discretion rigor adaptability initiative.
- Keen sense of diplomacy and interpersonal skills.
Additional assets
- Knowledge of the logistics sector e-commerce or AI applied to the supply chain.
- Experience working for a Chinese subsidiary or a Sino-international group (e.g. Alibaba Cainiao DHL Maersk).
- Crisis management skills or experience supporting an expatriate executive.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
